Administrative Assistant - FOS

United States - Remote

If you think your skills, experience and aspirations make you a good match for this position, we encourage you to apply. This position may be filled anywhere in the United States, but role hours are 8am - 5pm PST. Given the high volume of this role, we will only be considering applications from the first 200 applicants.

The Opportunity:

Facility Optimization Solutions (FOS), a subsidiary of CannonDesign, has a new and rare opportunity for an Administrative Assistant to help our Simplebid(R) team operate as efficiently as possible so that we may best serve our clients. This position will offer needed support to each of our team members but will primarily assist with projects from existing clients.

As part of the recruitment process, candidates who advance beyond the initial phone screen stage will be required to complete online skills assessments measuring proficiency in Microsoft Word and Excel.

Your Responsibilities:

• Set up and provide clerical support for multiple projects in designated software, with guidance from Project Management and FOS leadership team members
• Type and format letters, memos, transmittals, presentation materials, reports and other documents using advanced features of the full Microsoft suite
• Assist with meeting minutes at an executive level, high-visibility project related paperwork, record-keeping and filing
• Assist with scheduling meetings and coordinate requests for various site visits or other activities
• Assist in the completing of expense reports
• Gather and coordinate information and assist with research
• Other duties as assigned

Required skills and experience:

• Qualified candidates must have a High School Diploma or GED
• Minimum of two years of related work experience as an Administrative Support professional; computer/software education and/or experience is a plus
• Experience working in a construction firm strongly preferred
• Previous document control experience strongly desired
• Strength in creating and editing Excel based spreadsheets with advanced functionality is a must
• Ability to create and communicate through graphic collateral within Power Point presentations, and Microsoft Visio are necessary
• Creating documents within Adobe Acrobat are required
• Willingness to learn and work within additional software programs as needed
• Testing of the above referenced computer skills will be part of the interview process
• Experience with Deltek Vision preferred
• Ability to multi-task in a highly collaborative and deadline driven environment

What you'll love about us:

• Competitive benefits package, including a generous paid time off policy
• Flexible work schedules! We offer a hybrid model, so you can work from home and/or work from the office
• An inclusive work environment that encourages employees to demonstrate their strengths and passions in achieving personal and organizational goals
• Coaching with leadership that enables professional growth for future career pathing
• The opportunity to work for a growing team with proven success

The salary range for this position is $20.77 to $25.96 per hour. This hourly range is the range we believe is the anticipated range of possible base compensation at the timing of the posting. We may ultimately pay more or less than the anticipated salary range for the position. Employees may be eligible for discretionary bonuses. We offer a full benefit package including medical, dental and vision coverage and flexible spending account options and voluntary insurances. We have paid time off, flex-time summer hours, remote work options and a 401k plan and employee perk programs. For a general overview of our benefits, please visit our careers page at https://www.cannondesign.com/careers/benefits. Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.

FOS is a multidisciplinary professional services and software consultancy founded on the core value that clients are our most important partners.

FOS began with a good idea – seeing the need to help facility managers identify what they own, the condition of their facility, and how best to use this data for future capital planning. FOS started as a small operation in 2009 and has grown into a major, multi-office practice that is ranked #1 world-wide for facility-related services by World Architecture 100.

Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying. 

As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct.

CannonDesign is an Equal Opportunity Employer. CannonDesign is committed to maintaining a work environment that is free from any and all forms of unlawful discrimination and harassment. It is therefore the firm’s policy to prohibit discrimination and harassment against any applicant, CannonDesign employee, vendor, contractor, or client on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by applicable law. It is also CannonDesign’s policy to prohibit any and all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, or participated in a firm or agency investigation into such complaints.

• We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about.
• We are committed to ensuring our practice provides equal opportunities for all employees, as we strive to connect with communities around us and focus on the future of design. We support equity, diversity, and inclusion efforts that benefit all employees through the leadership of our DEI Council, our Employee Resource Groups which are open to everyone, and other community initiatives.
• We’re about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we’re ready for you.