Senior Student Office Administrative/Project Assistant

In order to participate in Berklee Student Employment, a student must fulfill the following requirements:

• Current student at Berklee College of Music or Boston Conservatory at Berklee.

• Enrolled at least half-time in a degree, diploma, or certificate-seeking undergraduate or graduate program. Summer is the only semester in which a student can maintain employment without being enrolled. In this case, the student must be pre-registered for the upcoming fall semester. This exception does not apply to fall or spring semesters.

• Have a valid United States Social Security Number (SSN).

• Remain in “valid” Visa status as applicable.

• A minimum 2.0 cumulative GPA. Students in their first semester can work, even though they do not have an official GPA until the completion of their first semester.

• Federal Work Study student may apply.

• In good disciplinary standing.

• Must be located in the U.S.

For complete program details, please go to our website: www.berklee.edu/se.

The Senior Student Office Administrative/Project Assistant supports the Vice President for Student Success (VPSS), Executive Assistant (EA) to the VPSS and the Care Support Services Team by providing reception and general administrative assistance on projects and initiatives, outreach, event support, leadership to the student office assistant team by example, and a variety of other tasks.

Essential Duties and Responsibilities:

• Work in the Office of the Vice President for Student Success/Care Support Services.

• Serve as a receptionist for the OVPSS/CSS assisting students, faculty, staff, and visitors with various inquiries.

• Support and implement outreach and marketing initiatives and design flyers as needed.

• Provide administrative support including but not limited to, answering phones, announcing visitors, making referrals to other departments, filing, photocopying, scanning, 

• Assist with meeting and event set up, associated catering and physical plant orders, and break down as needed.

• Process requests for conference room reservations and handle communication as required.

• Collaborate with the administrative/front line team to maintain an inventory of office supplies as needed.  

• Set up meetings for the Vice President and assist the EA with calendar management.

• Communicate divisional information and events as requested on behalf of the Vice President.

• Assist the EA with office supply ordering, purchasing card documentation and reporting.

• Oversee the maintenance of OVPSS “Official Notices” and “General Notice” bulletin boards in 921 and 1140; manage board upkeep rotation, updating assignments in ASANA n an equitable fashion each month.

• Assist the EA with maintenance of the Student Employee task management board (ASANA).

• Represent the student voice and provide feedback as required.

• Gather data, manage, and organize documentation, and work on projects related to the VPSS portfolio (Student Success Division). 

• Work with student groups and gather information on student needs as assigned.

• Additional tasks as assigned.

Knowledge and Skills Required:

• Administrative experience

• Self-motivation/diligence

• Excellent communication/interpersonal skills

• Cultural competency and sensitivity

• Ability to work alone and with a team

• Mac proficient

• Experience with Microsoft Office and Google Docs 

• Experience with graphic design software such as Canva a plus

• Multilingual a plus

We desire an open, honest, self-motivated, culturally sensitive team leader who is a self-starter and positive role model for other student employees. Previous supervisory and office skills are preferred, a moderate knowledge of the Student Success division is important, a moderate knowledge of Microsoft Word and Excel are helpful, good interpersonal, writing, and communication skills are important. Attention to detail and confidentiality are essential.  Occasional evening and weekend hours may be available for special events, although it is not expected that they be fulfilled. Summer hours are available as well.

Pay Rate: Student Worker 3

Hiring Manager: Renese King