High-caliber Executive Assistant
Why this role
Client is relaunching a new commercial venture on top of proven IP. As traction accelerates, we’re hiring a high-caliber Executive Assistant to handle the day-to-day admin that keeps leadership focused on building the business. This is classic EA work done at a very high standard: fast, precise, proactive, trustworthy.
What you’ll own
Calendar & Scheduling
● Run a complex, fast-changing executive calendar; sequence priorities; protect focus time.
● Coordinate internal/external meetings across time zones; prepare agendas, holds, buffers, and follow-ups.
Inbox Management
● Triage high-volume email; filter noise; flag decisions; draft/route replies; maintain zero-based inbox logic.
● Summarize daily priorities and deadlines; turn emails into tasks with clear owners and due dates.
Travel & Logistics
● Plan end-to-end travel (flights/hotels/ground) against budget and preference profiles; build concise itineraries; manage changes.
Executive Comms & Admin
● Draft, proof, and send polished correspondence (when appropriate, on behalf of the executive).
● Collect and package information for quick decisions (one-pagers, call sheets, meeting briefs).
● Light document formatting and file organization; keep shared resources tidy and searchable.
Partner Support (Shared EA)
● Provide coordinated support to the Co-Founder (pre-aligned priorities, shared comms norms, separate inbox/calendar policies).
- Calendar is accurate, anticipatory, and reflects true priorities.
- Inbox is consistently triaged with clear next actions; response SLAs met.
- Travel is smooth, cost-aware, and documented.
- Executives start the day with a crisp brief and end the day with closed loops.
- You operate with minimal supervision and excellent judgment.
- 3+ years as an Executive Assistant to a founder/CEO or senior leader in a fast-paced environment.
- Exceptional English communication—clear, concise writing and professional tone; confident drafting emails on behalf of executives.
- Demonstrated mastery of calendar + inbox control for high-volume, high-stakes workflows.
- Strong prioritization and follow-through; proactive escalation and “own the outcome” mindset.
- High discretion and integrity handling confidential information.
- Fluency with modern tools (Google Workspace/Microsoft 365, calendaring, conferencing, task notes).
- Comfortable working on-camera and in synchronous collaboration during ET business hours
- Startup experience; comfort with ambiguity and rapid change.
- Building simple executive briefs, templates, and lightweight SOPs.
- Light project coordination (turning discussions into action items and timelines).
- Calm urgency: fast without being frantic.
- Judgment: knows when to decide, when to ask, and how to frame options.
- Service mindset: takes pride in making the team faster and better.
- Ownership: sees loops, closes them.
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
Average salary estimate
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