UHC - HR Executive Assistant

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Provides administrative/secretarial support to the Regional Administrator or Chief Executive Officer and performs diversified administrative and secretarial functions.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. High School Diploma or Equivalent AND Four years of high level Administrative Experience OR Associate’s Degree AND Two years of high level Executive Office Experience OR Bachelor’s Degree.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an all-inclusive list of all responsibilities and duties.  Other duties may be assigned.

1. Provides confidential administrative support to the Regional Administrator or CEO.

2. Maintains the Regional Administrator or CEO’s daily appointment calendar; Makes travel and lodging arrangements as required.

3. Types correspondence, reports, memoranda, special projects, technical papers and related material for department staff as requested as approved by the Regional Administrator or CEO.

4. Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy and procedures.

5. Records meeting minutes to maintain an accurate record of decisions.

6. Answers telephone and provides information in accordance with hospital policy.

7. Collects and prepares information for the Regional Administrator or CEO’s use in discussions and meetings with executive staff members and outside individuals.

8. Follows standard precautions at all times.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

1. Ability to sit for long periods of time.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

1. Standard office environment.

SKILLS AND ABILITIES:

1. Maintains a high level of confidentiality at all times.

2. Strong computer skills, communication skills, writing skills, organizational skills, and transcription are required. Demonstrated proficiency in Microsoft Office software. (including but not limited to, Word, Outlook, Excel, and PowerPoint)

3. Experience in a high-level executive office setting.

4. Ability to work independently and exercise good judgment with exemplary attention to detail.

Additional Job Description:

Additional responsibilities include:

-Participate in and support employee engagement initiatives and events

-Oversee the Reward and Recognition Program and provide support to department leaders in scheduling reward and recognition events
-Assist the HR team in executing system and hospital initiatives and handling special projects as required
-Serve as the department time administrator. Order supplies as needed. Reconcile credit card accounts and process departmental invoices.
-Serve as the department administrator for the electronic policy database in reviewing and updating revised local HR Policies and Procedures with HR leadership in accordance with regulatory compliance
-Other duties as assigned to support the system, region and local strategic initiatives of HR may be required
 

*The primary work location will be on-site at United Hospital Center’s Human Resources Dept.  Work hours will be standard office hours with occasional fluctuation in work hours required to support HR or Hospital sponsored events after hours or on weekends. Light travel to and from other WVU Medicine Hospital locations may be required for leadership or other HR events.

Scheduled Weekly Hours:

40

Shift:

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

UHC United Hospital Center

Cost Center:

560 UHC HR

Address:

327 Medical Park Drive

Bridgeport

West Virginia

Equal Opportunity Employer

 

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.