Fast Facts

We are looking for a Dance Events Manager to coordinate and execute large-scale dance events, working closely with the Director of Dance Events to create memorable experiences.

Responsibilities: Manage the full event planning process, including costume management, waiver collection, performance coordination, and on-site operations for dance events.

Skills: Strong organizational skills, attention to detail, effective communication, and a passion for creating unforgettable experiences.

Qualifications: Detail-oriented, flexible, and enthusiastic about the performing arts and event management.

Location: Allentown, PA with flexible work opportunities including on-site, remote, and virtual options.

Compensation: Not provided by employer. Typical compensation ranges for this position are between $45,000 - $65,000.

Job Description:

We are seeking a highly organized and motivated Dance Events Manager to join our team. This role plays a key part in coordinating and executing a wide variety of large-scale dance events and performance experiences.

The Dance Events manager will work closely with the Director of Dance Events to plan and manage several dance programs, including:

• Dance The World Disney Summer
• Dance The World Broadway Summer
• Dance The World Disney Holiday
• Dance The World Broadway Holiday
• Dance The World Paris
• Dance The World Nashville Summer (when applicable)
• Dance The World Disneyland (when applicable)
• Holiday Bowl Performance Experience
• 
  

Responsibilities:

Responsibilities span the full event planning process, from logistics and communications to on-site coordination, ensuring every event runs smoothly and leaves lasting memories.

Costume Management

• Order Coordination: Create and gather costume order forms from directors.
• Vendor Liaison: Partner with our preferred costume partner, Weissmans, to efficiently place and ship all orders, ensuring timely delivery for events.
• Financial Oversight: Manage invoicing and payments for costume orders across multiple events, maintaining accurate records for vendor transactions.
• Returns Facilitation: Oversee the process of returning any excess costumes post-event.

Waiver Collection

• Compliance Assurance: Ensure all youth participants complete necessary waiver forms, and submit birth certificates to verify age requirements for performances for Disney events
• Form Compilation: Collaborate with team members to gather and format waiver forms, ensuring compliance with Disney's submission standards.

Performance Coordination

• Creative Collaboration: Assist in selecting music and costumes for our Dance The World Events performances
• Technical Preparation: Collect and format stage show music files from studio directors for submission to Disney and Broadway theaters.
• Application Coordination: Gather and relay necessary information for Disney’s Imagination Campus applications, including audition videos and music submissions (when applicable)
• Competition Registration: Assist with competition registration system in DanceBUG for the World Dance Competition

Document Management

• Documentation Creation: Draft and edit essential event documents for each event each year, including proposals, itineraries, FAQs, agreements, and promotional materials.
• Consistency Maintenance: Ensure consistent messaging and branding across all platforms, including websites, promotional material, and booking portals.

Event Planning and Logistics

• Schedule Development: Collaborate with the Director of Dance Events to create comprehensive event schedules and proof documents for staff.
• Itinerary Preparation: Craft detailed itineraries for each group, ensuring clarity and organization for all travelers.
• Vendor Communication: Communicate with event vendors and partners to facilitate smooth operations
• Travel Document Assembly: Assist in preparing physical travel documents for travelers, including tickets, itineraries, lanyards, and event wristbands.

Ticket Management

• Ticket Procurement: Assist in ordering Disney tickets
• Ticket Tracking: Collaborate with team members to scan and organize all Disney tickets and assign ticket numbers for every participant

Communication and Customer Retention

• Director Support: Respond promptly to inquiries from directors for other dance events during the planning process, providing information as needed.
• Client Relations: Foster strong relationships with repeat dance directors/studios, ensuring their needs are met and exceeded throughout the planning process.

Event Operations

• On-Site Leadership: Travel to all dance events during both summer and holiday seasons to oversee operations, ensuring each event runs smoothly and successfully.
• Assist in other event operations, such as Cook Around The World

Qualifications:

• Detail-oriented
• Flexible
• enthusiastic about creating unforgettable experiences for performers and their families. 

Work Perks

• Fun & driven environment.
• Excellent medical, dental, and vision coverage, life, accidental death and dismemberment, accident, critical illness, and disability insurance, FSA healthcare, FSA dependent care, HSA with employer contribution, and generous 401k match.
• 11 paid floating corporate holidays, 1 paid volunteer day & up to 25 PTO days to start – accrue up to 28 over 3 years, 4 mental health days, and 5 bereavement days.
• Tuition reimbursement up to $5,250 annually
• $1,000 towards professional certifications annually
• Opportunities for paid and discounted travel.
• Flexible work schedule providing on-site, remote, and virtual office opportunities.
• Encouraged participation in our Employee Resource Groups and Diversity, Equity, & Inclusion council.
• Fitness Center and café onsite at select locations.
• Employee Assistance Program (EAP)
• Paid Parental, Caregiver, and Disability leave.
• Team Member Discount Program