Scheduled Hours

20

Position Summary

Responsible for managing the personnel and project progress at the Health Communication Design Studio. To do so, they will act as a liaison for the designers employed by the Studio as well as the external project leads working with the Studio on a specific deliverable. They will work closely with the Studio Director to prioritize internal and external tasks on a weekly timeline as well as assist in staffing. Internally, the Studio Project Coordinator will act as the first point of contact for Studio designers, leading weekly Studio meetings, delegating project tasks, and troubleshooting. On the project-facing side, they will complete correspondence, attend project-specific meetings to track progress and identify new tasks.

Job Description

Primary Duties & Responsibilities:

Serve as a liaison between project leads and the Health Communication Design Studio to usher deliverables from inception to completion.

• Foster strong, communicative relationships with project leads and project partners.
• Communicate with members of individual project teams as needed to gain information and feedback.
• Create agendas, lead and follow-up from project-based meetings.
• Create weekly, monthly and longer-term project plans, keep track of deadlines and schedule meetings as needed.
• Review meeting takeaways, monitor activity, and translate discussion into action items and next steps.
• Attend meetings on behalf of the Director when needed to take notes and relay information.
• Support other ongoing projects relating to funded partnerships.

Support the development and publication of work completed by the Studio through:

• Design of print, graphic, or digital deliverables to support project needs.
• Identification of publication opportunities.
• Drafting, writing, and preparing relevant aspects for publication.

Coordinate Studio design work across all designers and all projects.

• Work with Studio designers and researchers to delegate tasks, maintain a smooth workflow, and ensure deadlines are met.
• Plan (e.g., create agendas), lead and follow up from weekly, full-Studio check-ins.
• Review and provide feedback on proposed ideas and designed deliverables.
• Create weekly summaries of Studio work to communicate progress back to project partners.

Maintain Studio project, hiring, and management workflows so that projects are completed with efficiency.

• Identify and propose solutions to areas of improvement.
• Meet with relevant Sam Fox and Brown School leadership as needed for support.

Perform other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment.
• Some travel within St. Louis may be required and occasional travel outside of St. Louis may be required to meet with research partners or service agencies, receive training for navigation intervention, or attend research conferences.

Physical Effort

• Typically sitting at a desk or table.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications:

• Bachelor’s degree in Design or related fields.
• Proficiency in project tracking Google Sheets, Figma and Excel.
• Knowledgeable about community-based participatory design practices.
• Computer proficiency in MS Word, Excel, and Outlook.
• Experience providing creative problem-solving and advocacy skills.
• Proficiency in the Adobe Creative Cloud Suite (Photoshop, InDesign, Illustrator).
• Proficiency in using Figma as a prototyping and iteration tool.
• Good oral and written communication skills.
• Experience working in a team-oriented environment.
• Design sensibilities in type, color and layout.
• Strong interest, knowledge, and skill in working in the intersection between health and design.

Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Budgeting, Computer Software Applications, Deadline Management, Detail-Oriented, Educational Institutions, Interpersonal Communication, Oral Communications, Organizational Processes, Project Coordination, Teamwork, Working Independently, Written Communication

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.