Administrative Assistant - job 1 of 2

Office Location: 650 Trade Centre Way, Suite 325, Portage, MI 49002

Employment Type: Part Time (20- 25) hours per week; M-F)

Pay Rate: $20-30 hour - based on experience and education level

How Your Role Will Shape Our Success 

We are seeking a highly organized and detail-oriented Administrative Assistant with 2-4 years of experience to support our firm’s growing operations to collectively support our Kalamazoo office and Corporate Accounting Team.

In this role, you will provide administrative and related secretarial support to our office of engineers, architects, consultants, accountants, and human resource professionals. It is a part-time opportunity to work onsite in our Kalamazoo office and support other offices virtually.

What You’ll Do 

- Edit and format Word and Excel documents as required by the professional staff. The work performed may at times be confidential.

- Proofread your work and others for accuracy to ensure correct spelling, grammar, content, and style.

- Assist with maintaining office accounts receivable and contract compliance database.

- Search bid websites for relevant requests for proposals/qualifications.

- Maintain an inventory of office supplies and order as needed. This may include unpacking supplies, which may require lifting more than 20 pounds.

- Primary telephone coverage for the Kalamazoo office.

- Process project information for shipment via FedEx (i.e., generating shipment labels).

- Complete or assist with special projects and event preparations as required.

- Prepare management reports as requested.

- Responsible for incoming and outgoing mail.

- Various tasks as required to keep a professional office running smoothly.

- Support for the Corporate Accounting team.

What You Bring 

- An Associate’s and/or bachelor’s degree or 2-4 years of experience providing administrative and related secretarial support services.

- Proficiencies required include but are not limited to the following skills: document preparation, grammar, spelling, formatting, proofreading and the use of various office equipment.

- High attention to detail is critical in this role.

- Experience with Microsoft Word and Excel required.

- Ability to communicate clearly, virtually, and in person.

- Very strong office, computer, and internet research skills.

- High-level multitasking and time management skills, and the ability to balance and prioritize short-term deadlines amongst multiple offices.

- Strong organizational skills.

- Flexibility and ability to respond to changing schedules and priorities under the pressure of time deadlines. 

- Ability to unpack office supplies, including boxes of paper, which may weigh in excess of 20 pounds. 

Compensation & Benefits 

At Walker Consultants, we are committed to maintaining fairness and equity in our pay practices. For this role, the estimated base salary range is $20 – $30 per hour. The final salary offered may vary based on factors such as experience, qualifications, skills, location, internal equity, and other considerations permitted by law. We value open conversations about compensation and welcome the opportunity to discuss more about base salary and Walker’s total rewards philosophy during the recruiting process.   

• Annual discretionary bonus program 
• Opportunity to purchase Walker stock – Walker is 100% employee-owned! 
• Medical, dental, vision, company-paid life insurance
• Mental wellness benefits  
• Health Savings Account with company contribution  
• 401(k) with company match 
• Flexible Spending Accounts and Commuter Spending Accounts  
• 529 college savings plan 
• A minimum of 3 weeks of Paid Time Off per year 
• 9 paid holidays per year, including 3 paid floating holidays 
• 5 days of bereavement leave and PTO Donation Bank to help during difficult times 
• 100% compensation replacement during short-term disability leaves  
• Paid parental leave that allows an additional week of paid time alongside short-term disability leave and/or applicable state paid leave programs 
• Paid community involvement hours 
• Tuition and licensure reimbursement and sponsorship of professional memberships
• Internal conferences and professional development opportunities
• Employee Resource Groups and Affinity Groups

Why Walker Consultants? 

Over the past 60 years, Walker has become recognized as a leader in the parking industry and provides a wide range of engineering, planning, and architecture services to facilities of all kinds. Walker also provides Forensic, Restoration, Building Envelope, and Vertical Transportation Consulting Services, a fast-growing part of our business in the last 10 years.

Walker hires exceptional people to remain among the top-performing firms in the business. We reward our employees for their effective contributions, challenge them, and provide professional development opportunities and the autonomy needed to grow. As a learning organization, our senior experts routinely share their knowledge in a collaborative environment, ensuring that best practices are carried forward to the next generation of leadership.

Walker is proud to be an employee-owned firm with an open-book philosophy that highly values integrity, honesty, and fairness. We encourage new ideas and contributions. We work hard and have fun doing what we love. This is who we are.

Join Us! 

We know that great talent comes in many forms. If you're excited about this role but don’t meet every single requirement, we still encourage you to apply! You might just be the right person for this role—or another opportunity on our team. 

At Walker Consultants, we are committed to fostering an inclusive workplace where everyone can thrive. We welcome and encourage applications from individuals of all abilities. If you require any accommodations during the application or interview process, or in the workplace, please let us know—we will work with you to ensure a fair and accessible experience.   

Walker Consultants is an Equal Opportunity Employer (EOE). We invite all qualified applicants to apply and do not discriminate against individuals because of their race, color, religion, national origin, gender, physical or mental disability, veteran status, or age.