Executive Assistant

ABOUT VAYNERX

VaynerX (https://vaynerx.com) is the most contemporary family of companies, working together to build and grow brands. Subsidiaries include VaynerMedia, Eva Nosidam Productions, The Sasha Group, Gallery Media Group, Tingley Lane Trading, VaynerSpeakers, and VaynerCommerce.

ABOUT VAYNERMEDIA 

VaynerMedia is a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independently-owned company was founded in 2009 by Gary Vaynerchuk, and has offices in New York, Los Angeles, Toronto, Mexico City, London, Amsterdam, Singapore, Delhi, Kuala Lumpur, Bangkok, Tokyo, and Sydney. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies.

What’s up? We’re VaynerX, a family of companies building brands for the now. And right now, we’re looking for a dynamic, detail-obsessed, and relentlessly resourceful Executive Assistant to join our team in Miami.

This isn’t your average EA role. You’ll be a critical partner to our Global C-Suite, helping shape the rhythm of the business through exceptional communication, operational excellence, and trusted relationship management. You’ll juggle projects, priorities, and people with grace, strategy, and a sense of humor.

Who are you?

You thrive in fast-paced environments, know how to prioritize chaos into clarity, and always find a way to make it happen. You’re sharp, strategic, and totally unflappable. You somehow always know the answer and have a backup plan ready. People trust you because you deliver. You’re fun to work with because you’re both professional AND human.

What You’d Do:

• Own and manage complex executive calendars. Anticipate needs, resolve conflicts, and align schedules with priorities
• Book and coordinate global travel with precision, including flights, hotels, and logistics
• Prepare meeting materials, take notes, track follow-ups, and make sure nothing slips through the cracks
• Draft, review, and polish communications, from internal memos to external messages (often to clients)
• Submit expense reports and ensure timely reconciliation
• Identify opportunities to create efficiencies, solve problems, and support key business objectives
• Be a cross-functional connector. Help build relationships and momentum across teams and time zones
• Lead key projects. Align stakeholders and ensure deliverables are met
• Assist with Miami office operations. Order snacks, welcome guests, support events… and help plan regular office bonding sessions

You’ll Crush This Role If You Have:

• 3+ years of admin experience in a fast-moving environment. Agency, digital, or tech experience is a bonus
• Meticulous attention to detail and strong organizational skills
• A proactive, curious and solutions-oriented mindset. You don’t wait to be asked!
• Excellent communication skills. Clear, kind, and confident
• Experience managing sensitive information with discretion and integrity
• Deep familiarity with G-Suite, Zoom, Microsoft Office
• Comfort with ambiguity and a calm presence under pressure
• High EQ, high energy, and high standards
• A collaborative spirit and a deep love for getting things done
  
  

This role is based in Miami and supports 3 global leaders at VaynerX. You’ll be embedded in the pulse of our company and play a key role in keeping it beating strong! We can’t wait to meet you 🙂