Department Administrator

The University of Notre Dame is more than a workplace; it is a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

The Department Administrator directs and manages the administrative, human resources, and financial operations of the Department of Chemical and Biomolecular Engineering. Reporting to the Department Chair, this position provides strategic planning and day-to-day management of departmental operations, while fostering a collaborative, equitable, and inclusive environment. The Department Administrator leads a team of five administrative staff members and serves as a primary liaison with campus partners, ensuring the department has the infrastructure and support necessary to achieve its academic, research, and strategic goals.

Key Responsibilities

• Formulate and implement strategies for effective department operations.
• Supervise and mentor five administrative staff, overseeing daily functions including HR/payroll, procurement, graduate and undergraduate program support, departmental events and communications, and facilities coordination.
• Foster a positive and inclusive work environment that encourages collaboration, accountability, and professional growth.
• Partner with the Department Chair to plan, execute, and monitor departmental budgets (both restricted and unrestricted).
• Balance budgets to approved allocations, forecast spending, and ensure accurate financial reporting.
• Work with faculty and University offices (ND Research, RSPA, etc.) to ensure compliance and timely processing of financial transactions.
• Prepare and manage faculty appointment, renewal, promotion/tenure, and separation processes.
• Conduct annual performance evaluations for administrative staff and provide ongoing coaching and feedback.
• Advise supervisors on hiring, performance management, and personnel matters in coordination with the College and Human Resources.
• Coordinate appointments for postdoctoral scholars and research visitors.
• Serve as the primary administrative point-of-contact with University partners including the College of Engineering, Office of the Provost, Human Resources, ND Research, Registrar’s Office, and others.
• Compile, analyze, and present departmental data for internal and external reporting.
• Support special projects and departmental initiatives as assigned by the Department Chair.
   

• Bachelor’s degree required.
• Minimum of 3 years of progressive experience in administrative, financial, and/or management roles (experience in higher education strongly preferred).
• Strong financial and administrative management expertise.
• Proven leadership and management skills with experience supervising staff.
• Ability to effectively partner with faculty, staff, students, and diverse stakeholders.
• Excellent organizational, analytical, and problem-solving skills.
• Strong verbal and written communication abilities.
• Self-motivated, flexible, and capable of setting and achieving priorities.

Salary range is $80,000 - $105,000. Commensurate with experience. 

Applications are due by 10/16/25. 

At Notre Dame, we know our impact depends on exceptional people, people like you. We are committed to fostering a vibrant, welcoming community. In keeping with our mission, we encourage applications from all who will help build and strengthen our beloved community. We strive to empower every employee to flourish, knowing your success propels Notre Dame to new heights of impact.