Ops Support Specialist

Overview

Showcase your exceptional administrative skills! We are opening an Operations Support Specialist role in San Antonio! 

Our Operations Support Specialist will play a vital role in keeping our team running smoothly. From preparing insightful reports and coordinating projects to handling key administrative responsibilities, you’ll be at the center of our day-to-day operations. This role is perfect for someone who thrives on organization, enjoys juggling multiple priorities, and values the importance of maintaining confidentiality. If you’re detail-oriented, proactive, and ready to make an impact behind the scenes, we’d love to have you on our team.

Work Set-up: On-site, Woodstone, San Antonio, TX   

Responsibilities

Reporting & Data Analysis

• Prepare and distribute a variety of reports, including historical performance summaries.

• Review operational statistics to spot trends and key performance indicators.

• Build spreadsheets and maintain databases to support reporting requirements.

• Perform advanced data analysis with strong analytical skills.

• Draft, upload, and track reports to ensure tasks are completed on time.

Administrative & Clerical Support

• Oversee office supply requests and handle special purchase needs for the clinical services team.

• Procure team incentives and giveaways when required.

• Draft, edit, and finalize correspondence, reports, agendas, minutes, and memos.

• Issue communications such as emails and memos to keep stakeholders informed.

• Create correspondence, presentations, schedules, and expense reports, both routine and customized.

• Review, validate, and process expense reports.

• Arrange and coordinate travel plans when necessary.

Project & Event Coordination

• Support the planning and execution of special projects and internal/external events as directed by management.

• Contribute to process improvement activities and assist with automation initiatives.

Work Competencies

• Prioritize and manage multiple tasks efficiently while meeting deadlines.

• Maintain flexibility for hybrid work arrangements and adapt to extended hours when needed.

Qualifications

• High school diploma or GED (additional education or certifications a plus).

• 2–4 years of administrative experience, ideally supporting leadership or senior teams.

• Strong proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook).

• Excellent written and verbal communication skills for professional correspondence and presentations.

• Confidence in presenting information clearly in meetings or small group settings.

• Solid skills in basic math and the ability to interpret simple data or statistics.

• Strong problem-solving ability and sound judgment in handling day-to-day situations.

Note:

Completion of assessments may be required before an applicant can move forward. Completing assessments must be done independently. Any discovery of unauthorized completion, whether during or after the hiring process, will result in disqualification or termination.

Carenet Health is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

Please note that we are not accepting resumes for this position from external staffing agencies or recruiters. To be considered for this role, please submit your application directly through our official career portal.