Program Coordinator/Event Manager for Online Programs

Job Requisition:

JR100981 Program Coordinator/Event Manager for Online Programs (Open)

Job Posting Title:

Program Coordinator/Event Manager for Online Programs

Department:

CC00176 WM001 | PROV | OLP - Central Admin

Job Family:

Staff - Academic Program Administration

Worker Sub-Type:

Regular (benefited)

Job Requisition Primary Location:

Miller Hall

Primary Job Posting Location:

Miller Hall

Job Description Summary:

William & Mary's Raymond A. Mason School of Business (MSOB) seeks a Program Coordinator/ Event Manager for Online Programs will support all online graduate business divisional functions within the Center for Online Learning; while also overseeing the planning, execution, and management of our virtual, in-person, and global events in the online graduate business programs.

Job Description:

The Raymond A. Mason School of Business (MSOB) at William & Mary seeks a Program Coordinator/ Event Manager for Online Programs to support all online graduate business divisional functions within the Center for Online Learning; while also overseeing the planning, execution, and management of our virtual, in-person, and global events in the online graduate business programs. 

Key responsibilities of this position are: 

• Develop and implement comprehensive plans for online programs and virtual events, ensuring alignment with organizational goals and objectives.

• Manage the end-to-end process of virtual event planning, including scheduling, budgeting, and coordinating with speakers and participants.

• Oversee administrative tasks, including budget tracking, record-keeping, and report generation.

• Manage systems used for all procurement processes and resources efficiently.

• Monitor and evaluate the effectiveness of online programs and events, gathering feedback and implementing improvements.

• Oversee the dissemination of online student surveys and feedback.

• Monitor program quality, evaluate effectiveness, and suggest improvements based on feedback.

• Coordinate with marketing, outreach teams, and external partners to promote online programs.

• Identify and implement process improvements to enhance the efficiency of online graduate programs.

• Staying current with best practices in online education and trends.

• This position may require occasional evening and weekend work to support online program events and deadlines.

• This position also requires support and engagement in all student-centered programs, alumni, community partners, and MSOB colleagues.

• Supporting other business school activities as needed.

Required Qualifications: Please make sure your cover letter and resume clearly indicate how you meet the following required qualifications:

• Bachelor’s degree or equivalent combination of education, experience, and training.

• Demonstrated technical expertise with various computer software programs (i.e., Workday, ATG, etc.)

• Must be detail-oriented and have the ability to manage multiple priorities in a fast- paced environment.

• Ability to manage multiple projects, schedules, and deadlines simultaneously.

• Demonstrated excellent written and verbal communication skills.

• Problem-solving, quick-thinking and adaptability to resolve issues as they arise.

Preferred Qualifications: Please make sure your cover letter and resume clearly indicate whether you meet any of the preferred qualifications:

• Professional certifications within event planning or program coordination.

• Experience in the higher education industry.

• Experience in event planning.

Conditions of Employment:

• This position requires additional hours beyond the typical workweek, including occasional evening and weekend work as needed for the program operations.

• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

• This is a restricted position, subject to the continued availability of funding.

Job Duties:

30% - Program Coordination:

• Managing day-to-day operations, tracking timelines and deliverables, stakeholder communications, documentation, and compliance.

30% - Event Planning:

• Oversee the planning, execution, and management of our virtual, in-person, and global events in the online graduate business programs.

30% - Purchase Management:

• Manage systems used for all procurement processes and resources efficiently while handling all approved purchasing requests, invoice reconciliations, and travel requests.

10% - Additional Responsibilities:

• Collaborates and coordinates across programs and with colleagues across campus.

• Other duties as assigned.

For full consideration, please upload a Resume, Cover Letter, and list of 3 professional references. This position is not eligible for work visa sponsorship.

Annual Salary: Up to $46,000, commensurate with experience.

Additional Job Description:

For full consideration, please upload a Resume, Cover Letter, and list of 3 professional references. This position is not eligible for work visa sponsorship.

Job Profile:

JP0246 - Education Support Specialist III - Nonexempt - Salary - S07

Qualifications:

Compensation Grade:

S07

Recruiting Start Date:

2025-10-10

Review Date:

2025-10-27

Position Restrictions:

EEO is the Law.  Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal