Project Coordinator - Medical Communications

About Avalere Health

United by one profound purpose: to reach EVERY PATIENT POSSIBLE. At Avalere Health, we ensure every patient is identified, treated, supported, and cared for. Equally. Our Advisory, Medical, and Marketing teams come together – powerfully and intentionally – to forge unconventional connections, building a future where healthcare is not a barrier and no patient is left behind. 

Achieving our mission starts with providing enriching, purpose-driven careers for our team that empower them to make a tangible impact on patient lives. We are committed to creating a culture where our employees are empowered to bring their whole selves to work and tap into the power of diverse backgrounds and skillsets to play a part in making a difference for every patient, everywhere. 

Our flexible approach to working allows our global teams to decide where they want to work, whether in-office or at home based on team and client need. Major city hubs in London, Manchester, Washington, D.C., and New York, and smaller offices globally, serve as collaboration hubs allowing our teams to come together when it matters. Homeworkers are equally supported, with dedicated social opportunities and resources.  

Our inclusive culture is at the heart of everything we do. We proudly support our employees in bringing their whole selves to work with our six Employee Network Groups – Diverse Ability, Family, Gender, LGBTQ+, Mental Health, and Race/Ethnicity. These groups provide opportunities to promote diversity, equity, and inclusion and to connect, learn, and socialise through regular meetings and programs of activity. We are an accredited Fertility Friendly employer with our Fertility Policy, enhanced parental leave, and culture of flexibility ensuring every employee feels supported across their family planning journey and can work in a way that suits their family’s needs. 

We are deeply invested in supporting professional growth for our employees through day-to-day career experiences, access to thousands of on-demand training sessions, regular career conversations, and the opportunity for global, cross-capability career moves.  

We take pride in being part of the Disability Confident Scheme. This helps make sure you can be interviewed fairly if you have a disability, long term health condition, or are neurodiverse. If you'd like to apply and need adjustments made, you can let us know in your application.

Location: This position will ideally be based on the East Coast of the United States; however, candidates from other locations in the United States such as Central may be considered based on qualifications and experience.

Start Date: January 2026

About the role

The Medical Project Coordinator plays a vital role in providing task-based support on essential project management activities. The Project Coordinator assists the project management team in achieving daily tactical objectives, which include project management, budget management, and adherence to timelines. Working under the direction of senior team members, the Project Coordinator supports both financial and project management tasks to ensure the successful execution of projects.

This role is primarily internally focused but also involves maintaining regular communication with external stakeholders to keep them informed and updated on project progress. The Project Coordinator is expected to work across multiple accounts, gaining a broad range of experience. This position offers significant learning opportunities, making it an excellent stepping stone for advancement within the project management track. Through hands-on experience and exposure to various project types, the Project Coordinator will develop the skills necessary for future career growth.

• Assist with budget development, out-of-scope tasks, and reconciliation.
• Update project/finance/resource tools.
• Develop, track, and update project timelines.
• Assist with providing financial information.
• Process invoicing requests.
• Manage internal traffic and booking requests for shared solutions.
• Oversee day-to-day management tasks, including updating status sheets and ensuring timely responses.
• Attend internal status calls and contribute to post-meeting minutes.
• Attend and input into internal debrief meetings.

• 12 months experience working at a Medical Communications agency in an administrative role, preferably in a team-based, client-focused environment.

What we can offer

You will receive a 401K plan with an employer match contribution up to 4% (immediately vested), as well as life insurance, disability coverage, and medical, dental, and vision plans for peace of mind. Enjoy flexible working arrangements, including hybrid and remote work, along with the option to work from anywhere across the globe two weeks each year. We provide 20 vacation days plus one personal well-being day, recognise 9 public holidays, along with gifted end-of-year holidays and an early Summer Friday finish in June, July, and August. 

Access free counselling through our employee assistance program and personalized health support. Our enhanced maternity, paternity, family leave, and fertility policies provide support across every stage of your family-planning journey. You can also benefit from continuous opportunities to professionally develop with on-demand training, support, and global mobility opportunities across the business.  

We encourage all applicants to read our candidate privacy notice before applying to Avalere Health.