Executive Assistant

Talent Consultants is seeking a highly skilled and organized Executive Assistant to join our dynamic team. This role is integral to our operations, supporting the executive management team in achieving their objectives and ensuring the smooth running of our offices. The ideal candidate will possess exceptional organizational skills, a proactive attitude, and the ability to handle multiple tasks concurrently in a fast-paced environment. In this position, you will be responsible for managing schedules, coordinating meetings, and aiding in project management. Your attention to detail and ability to anticipate needs will be essential as you navigate the complexities of this role. The Executive Assistant will act as the primary point of contact for internal and external stakeholders, liaising on behalf of executives and ensuring effective and professional communication at all times. This position offers a unique opportunity for personal and professional growth within a vibrant company that values innovation, integrity, and teamwork. If you are looking to join a forward-thinking organization and make a meaningful impact, we invite you to apply for this exciting opportunity.

Responsibilities

• Manage executive schedules, including meetings, appointments, and travel arrangements
• Act as the primary point of contact for internal and external stakeholders
• Prepare and organize documents, reports, and presentations for meetings
• Coordinate logistics for events, conferences, and team-building activities
• Apply detailed knowledge of department operations and infrastructure, policies and procedures to perform moderately complex administrative processes.
• Solicit, collect and organize documentation and data to perform moderately complex data entry into one or more systems.
• Provide assistance and training to lower-level employees.
• Handle complex clerical, administrative, technical or customer support issues under minimal supervision, while escalating only the most complex issues to appropriate staff.
• Other duties as assigned.
• Minimum Qualifications High school diploma, secondary education level, or equivalent
• Minimum of four years of related work experience
• Ability to travel up to 15%
• Ability to work flexible hours, including occasional evenings or weekends, as required by the business
• Handle confidential information with discretion and professionalism

• Bachelor's degree in Business Administration or a related field preferred
• Proven experience as an executive assistant or in a similar administrative role
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite and other relevant software
• Ability to work independently and as part of a team
• Strong problem-solving skills and attention to detail

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources
• Salary range $70,000.00 to $100,000.00 year