Administrative Assistant, Publicity

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
 

How we LEAD:

Publicity is looking for an Administrative Assistant who has superior attention to detail, great organizational skills, the ability to meet tight deadlines and juggle multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is important. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi‐task and work on tight deadlines in a high‐pressure environment is crucial. A “can‐do” attitude is essential.

How you’ll CREATE:

• Arrange meetings and conference calls via telephone and email

• Cover phone lines and manage/update calendars

• Coordinate and prioritize incoming verbal and email requests

• Book travel, accommodations, & transportation

• Maintain a strong working knowledge of employees, and important external contacts

• Work closely with other administrative assistants and occasionally cover their phone lines

• Exercise discretion when patching calls, rolling calls, and interrupting meetings

• Regular meeting prep, coordination, and notes

• Greet meeting participants

• Order and set‐up food service for meetings

• Promptly address any IT issues

• Interact with vendors and promptly process invoices

• Create and send grammatically/punctually correct internal/external company communication

• Monthly expenses, reconciliation, and processing such as travel & entertainment expenses

• Order office supplies, make restaurant reservations, and approve expenses

• Additional duties as assigned

Bring your VIBE (Skills)

• 3 years of experience as an administrative assistant

• Experience supporting more than one executive is preferred

• Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management

• Ability to interact comfortably and effectively with external partners and clients

• High attention to detail, excellent follow‐through, problem‐solving and organizational skills

• Self‐motivated, proactive, and resourceful

• Flexible – able to adjust to changing priorities, and able to multi‐task

• Excellent customer service skills

• Excellent time management skills

• Excellent written and verbal communication

• Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products

• Creative skills a plus (Adobe Creative Suite, Keynote)

• Music or entertainment experience a plus

• Ability to sit and stand for long

Perks Playlist:

• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit

• Comprehensive medical, dental, vision, and FSA options, as well as:

  • 100% coverage for out-patient mental health services

  • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)

  • A lifetime fertility support allowance of $30,000 to plan participants

  • Student Loan Repayment Assistance and Tuition Reimbursement

  • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation

• Variety of ways to prioritize much-needed time away from work including:

  • Flexible Paid Time Off (PTO) for exempt employees

  • 3-weeks PTO for non-exempt employees

  • 2-weeks paid Winter Break

  • 10 Company Holidays (including Juneteenth and Wellbeing Day)

  • Summer Fridays (between Memorial Day and Labor Day)

  • Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Job Category:

Salary Range:

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.  All candidates are encouraged to apply.