UAPG Facilities Administrative Support Specialist

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Closing Date:

11/17/2025

Type of Position:

Administrative StrategyNo

Job Type:

Fixed Duration of Project/Grant (Fixed Term)Day Shift (United States of America)No

Institution Name:

University of Arkansas, Fayetteville

Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations.

The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.

If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Appli­cants are required to submit a request for each position of which they have applied.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.

Department:

UAPG Administrative Staffhttps://engineering.uark.edu/

Summary of Job Duties:

The UAPG Facilities Administrative Support Specialist helps ensure the smooth and efficient operation of UPAG facilities, including HiDEC, NCREPT, MUSiC, and MSCAD, thus strengthening UAPG’s reputation for excellence in research, innovation, and collaboration. Reporting directly to the UAPG Chief of Operations, this position supports a wide range of administrative, financial, and compliance activities that keep facilities running seamlessly. The Specialist manages customer onboarding, billing, and scheduling; maintains shared databases and documentation; and assists with safety, security, and reporting requirements.

Regular, reliable, and non-disruptive attendance is an essential job function, as is the ability to maintain professional, collegial working relationships in a collaborative research environment.

Qualifications:

Minimum Requirements:

• Associate’s degree in business administration, management, or a related field from an accredited institution of higher education

• At least two years of administrative support experience

• Experience supporting financial or billing systems, specifically invoicing and receivables

 

Applicable equivalencies may be considered on the above qualifications.

Preferred Qualifications:

• University of Arkansas Workday system experience

• Experience implementing and/or maintaining a CRM system

• Experience using Microsoft Office suite, and data collection and analysis

• Experience relating to financial understanding of research programs

• At least two years of administrative support experience in research, academic, and/or technical environment

• Experience with data confidentiality requirements, with an ability to handle sensitive information appropriately.

 

Knowledge, Skills and Abilities:

• Knowledge/familiarity with university sponsored programs

• Knowledge/experience with data collection and analysis

• Strong interpersonal and customer service skills for engaging with internal researchers, external users, and industry partners

• Ability to draft professional correspondence and reports

• Ability to manage multiple tasks and priorities simultaneously with minimal supervision

• Knowledge of data confidentiality requirements, with an ability to handle sensitive information appropriately

Additional Information:

This position is renewable annually based on continued need for the position, availability of funding, and satisfactory job performance.

commensurate with education and experienceCover Letter/Letter of Application, List of three Professional References (name, email, business title), ResumeProof of Veteran StatusChristina Jamieson
Department of Electrical Engineering and Computer Science
800 W Dickson St
3219 Bell Engineering Center
Fayetteville, AR 72701
479-575-3008

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Special Instructions to Applicants:

Pre-employment Screening Requirements:

Criminal Background Check, Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All Application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

N/A

Frequent Physical Activity:

N/A

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes