Senior Administrative Assistant - job 1 of 2

Tom James is the world’s largest manufacturer and retailer of made-to-order clothing and the engine behind one of the most established tailored clothing brands.  As one of the few remaining vertically integrated clothing retailers-controlling the entire manufacturing process ‘from sheep to suit’ – we offer unparalleled value to those with an eye for quality.

We are seeking an enthusiastic, proactive individual to join our team.  We desire a highly motivated and results-oriented individual with great organizational skills.  Qualified applicants must demonstrate the ability to learn quickly, understand the team’s goals and effectively prioritize their efforts.

The Senior Administrative Assistant provides high-level administrative support to the Chief Financial Officer.   This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with the utmost confidentiality.  The assistant will act as a trusted partner to the Tom James Corporate Office ensuring smooth daily operations, effective communication, and efficient management of priorities.  This role requires a high level of professionalism and integrity, strong problem-solving skills, and ability to remain calm and adaptable in a fast-paced environment.

•        Manage the CFO’s calendar, appointments, and travel arrangements, ensuring efficient use of time.
•        Screen, prioritize, and respond to emails, calls, and correspondence on behalf of the CFO.
•        Prepare, review, and edit presentations, reports, and financial documents for accuracy and clarity.
•        Coordinate and support meetings, including agendas, materials, logistics, and follow-up action items.
•        Maintain confidentiality of sensitive business and financial information.
•        Plan and organize meetings, luncheons, and employee recognition events
•        Serve as liaison between the CFO and internal/external stakeholders.
•        Assist with special projects, research, and data gathering as requested.
•        Track deadlines, deliverables, and priorities to help the CFO stay on top of strategic initiatives.
•        Perform general administrative duties, such as expense reports, filing, and recordkeeping.
•        Compile information for the annual report & Stockbook  - includes gathering financial information, creating and updating spreadsheets/charts, preparing PowerPoint presentation
•        Assists with questions and information on national and quarterly meetings as well as creating/coordinating materials for national meetings.
•       Other duties as assigned.

•        Strong organizational and project management skills with the ability to multitask effectively.·  
•        Proficiency in Microsoft Office Suite and Google Workspace.
•        Excellent written and verbal communication skills.
• Ability to relate well and communicate with people of all levels within the organization
•        Ability to exercise discretion, professionalism, and judgement in handling confidential or sensitive matters.
•        Proven ability to work independently and proactively anticipate the needs of an executive.
•        Strong organizational and communication skills

•        Bachelor’s degree preferred or equivalent work experience
•        Minimum 5 years’ administrative experience supporting corporate leadership environment.

Why this is a great opportunity

Tom James is an industry leader, and we have grown steadily every year we’ve been in business. Our worldwide team is made up of smart, dedicated, interesting people who make terrific coworkers. We offer a competitive starting salary, an outstanding benefits package including PTO, medical, dental, and vision insurance, short- & long-term disability, and of course 401(k) with match, profit sharing, employee stock program.