Administrative Assistant - job 1 of 14
Skills
- PeopleSoft HCM or similar timekeeping/payroll systems
- PeopleSoft Financials or other ERP experience (Lawson, JD Edwards, Oracle, SAP) preferred
- Perceptive (invoice matching) and Sedgwick (workers' comp) experience preferred
- Intermediate to advanced Microsoft Office (Word, Excel, Outlook) and Visio
- Accounts payable and purchasing experience
- Strong customer service and problem-solving skills
- Ability to handle confidential personnel and medical records
Responsibilities
- Serve as Human Resources Coordinator (HRC), Timekeeper, and Medical Records Coordinator (MRC) for the division
- Manage medical records including workers' compensation, accident reports, and FMLA/ADA documentation
- Perform payroll/timekeeping functions: process time, resolve payroll errors, and respond to payroll questions
- Assist recruitment: post announcements, schedule interviews, prepare salary memos, and submit HR documents
- Process invoices, vouchers, and receivers in accordance with city procurement regulations
- Utilize PeopleSoft HCM and other systems to run queries, update personnel records, and maintain organizational charts
- Coordinate travel authorizations, advances, expense forms, and reimbursements for divisional staff
- Advise and support field operations staff on HR, benefits, and required trainings
Education
- Associate’s degree in Business Management, Public Administration, Business Administration or related field
- Candidates without the education requirement may be considered with additional relevant work experience
- Minimum of four (4) years clerical/administrative experience in HR, accounts payable, or purchasing
Benefits
- 11 paid holidays
- Medical, dental, and vision insurance
- Paid time off (PTO)
- Pension plan / retirement benefits
- Professional development opportunities
- Direct deposit pay
Average salary estimate
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