Fast Facts

Join Teachable as an HR Operations Specialist, where you'll lead U.S. payroll operations and manage HR processes to deliver an exceptional employee experience in a dynamic team environment.

Responsibilities: Manage end-to-end payroll processing, compliance with labor regulations, and coordinate employee lifecycle operations from onboarding to offboarding.

Skills: 3+ years in U.S. payroll or HR operations, strong knowledge of payroll tax laws, and experience with HRIS/payroll tools such as BambooHR or Deel.

Qualifications: Bachelor’s degree in Accounting, HR, Business or related field; certifications like SHRM-CP or PHR preferred.

Location: Hybrid role based in New York City, requiring 2-3 days in the office per week.

Compensation: $100000 - $125000 / Annually

About Your Team

You’ll be joining a small but mighty People team of four, spread across the U.S. and Brazil. We’re a tight-knit crew that covers Talent Acquisition, People Operations, and other key functions that keep our company running smoothly as we scale.

We move fast, take big swings, and care deeply about building a thoughtful employee experience. Everyone on the team has broad ownership, and we’re the kind of group that figures things out together, learns quickly, and keeps it real along the way. If you’re energized by a high-impact role where no two days look the same, you’ll fit right in.

What is the role?

We’re looking for a proactive and detail-oriented HR Operations Specialist to lead U.S. payroll operations and HR processes. This role ensures accuracy, compliance, and a great employee experience cross countries and across the full lifecycle — from onboarding to offboarding — while partnering closely with Finance, Legal, and People teams.

This role is hybrid to our NYC office 2-3 days in office

What You’ll Do

• Manage end-to-end bi-weekly and semi-monthly U.S. payroll for exempt and non-exempt employees with our payroll provider, ensuring accuracy, compliance, and timely submission of federal, state, and local taxes.
• Oversee multi-state payroll, including tax registrations, SUI/FUTA filings, and compliance with wage and hour laws.
• Reconcile payroll reports and work closely with Finance on GL entries and audits.
• Maintain accurate employee data in HRIS and payroll systems (e.g., BambooHR, Deel).
• Manage benefit deductions, 401(k), bonuses, and other adjustments.
• Ensure compliance with I-9, EEO, FLSA, FMLA, ADA, and other labor regulations.
• Support audits, documentation, and HR reporting.
• Coordinate employee lifecycle operations: onboarding, changes, terminations, and leave management, ensuring smooth transitions, and proper documentation
• Partner on HR process improvements, policies, and vendor management.
• Champion annual open enrollment processes in partnership with our benefits broker.
• Serve as a point of contact for employees regarding HR operations, payroll, benefits questions, etc.
• Owns immigration processes 
• Local support for office activities
• HR vendor management and budget management.

What You’ll Bring

• 3+ years in U.S. Payroll, HR Operations, or HR Administration, preferably multi-state.
• Strong knowledge of U.S. payroll tax laws, filings, and compliance.
• Experience with HRIS/payroll tools (BambooHR, Deel, ADP, or similar).
• Excellent organization, attention to detail, and data accuracy.
• Strong communication skills and ability to collaborate across teams.
• Bachelor’s degree in Accounting, HR, Business, or related field.
• Integrity, confidentiality, and commitment to accuracy are essential.
• Knowledge of 401(k), benefits administration, and year-end processes.
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Nice to Have:

• SHRM-CP, PHR, or CPP certification.
• Experience in global or fast-scaling organizations.
• Experience in working with teams internationally.

Additional details:

At Teachable, we are committed to providing fair and competitive pay (using market data to inform our pay bands), rewarding high performance, and ensuring all employees have the opportunity and ability to impact Teachable’s overall company value. Base salaries will be reviewed at regular intervals throughout the year, typically following performance review cycles currently conducted annually or in conjunction with a promotion.

• Applicants must be currently authorized to work in the United States on a full-time basis.
• This role is hybrid to our NYC office 2-3 days in office
• For this role, the cash compensation package potential is $100,000 - $125,000 base.
• A salary offer will be determined by a number of factors including experience, skill level, education, internal pay equity, and other relevant business considerations. We review all teammate pay and compensation programs regularly to ensure competitive and fair pay.