Senior Administrative Coordinator - Financial Services

The Senior Administrative Coordinator provides high-level administrative support to advance the strategic goals of the Financial Services department and its leadership. This role is responsible for managing day-to-day operations, streamlining administrative processes, and ensuring effective coordination across departmental functions.

As the communication liaison and key administrative contact, the coordinator oversees meeting scheduling, event planning, logistics management, and vendor coordination. The role also facilitates cross-functional collaboration on financial systems and operational matters, ensuring alignment and efficiency across teams.

Better at Work. Better at Life.
When you work at St. Jude, you’ll join a highly-collaborative work culture that inspires you every day to be your best. With opportunities for learning and growth, you can shape a career path that is right for you while also enjoying all the benefits and stability of working for a world-class institution. This includes work-life balance with generous paid time-off and on-campus conveniences that make life a little easier. Join us and you’ll quickly see why St. Jude is consistently ranked by our employees on Glassdoor as a “Best Place to Work.”

This is position has a hybrid schedule.

Job Responsibilities:

• Serve as the communication liaison and key administrative contact for the department on matters related to meeting scheduling, event management, coordination, logistic management, vendor management, coordination with other teams on matters of financial systems etc.
• Prepare ad hoc and recurring reports, analyze trends and communicate insights, independently.
• Support the planning and coordination of department or organization wide events/ meetings.
• Work with departmental and institutional managers to manage and monitor the department budget.
• Take lead in coordination of small projects/ activities and/or provide significant support to large/ special projects.
• Oversee & manage recruitment process by developing & coordinating itineraries for departmental visitors or new recruits including senior members.
• Mentor junior members of admin team.
• Perform other duties as assigned to meet the goals and objectives of the department and institution.
• Maintains regular and predictable attendance.

Minimum Education and/or Training:

• High school diploma/GED required.
• Bachelors degree preferred.

Minimum Experience:

• Minimum Requirement: 8+years experience in administration or related area.
• Experience Exception: Bachelor's degree and 2+ years experience in administration or related area.
• Substantial experience planning/ coordinating events including coordination and vendor management.
• Substantial experience managing communication with stakeholders including senior leaders.
• Substantial experience in document management, reporting and analysis.
• Substantial experience working with office technologies including Microsoft Office (Word/ Excel/ Power point etc.) / Outlook
• IRONCLAD and WORKDAY experience preferred
• Prior Financial Services experience preferred ( i.e. payroll / accounting / AP. etc.)

Compensation

In recognition of certain U.S. state and municipal pay transparency laws, St. Jude is including a reasonable estimate of the compensation range for this role. This is an estimate offered in good faith and a specific salary offer takes into account factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the salary range and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current salary range is $29.00 - $50.50 per hour for the role of Senior Administrative Coordinator - Financial Services.

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St. Jude Children's Research Hospital does not accept unsolicited assistance from search firms for employment opportunities. Please do not call or email. All resumes submitted by search firms to any employee or other representative at St. Jude via email, the internet or in any form and/or method without a valid written search agreement in place and approved by HR will result in no fee being paid in the event the candidate is hired by St. Jude.