Medical Staff Services Coordinator

Company Overview

Shriners Children’s is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families.

All employees are eligible for medical coverage on their first day! In addition, upon hire all employees are eligible for a 403(b) and Roth 403 (b) Retirement Saving Plan with matching contributions of up to 6% after one year of service. Employees in a FT or PT status (40+ hours per pay period) will also be eligible for paid time off, life insurance, short term and long-term disability and the Flexible Spending Account (FSA) plans and a Health Savings Account (HSA) if a High Deductible Health Plan (HDHP) is elected. Additional benefits available to FT and PT employees include tuition reimbursement, home & auto, hospitalization, critical illness, pet insurance and much more! Coverage is available to employees and their qualified dependents in accordance with the plans. Benefits may vary based on state law.

Job Overview

Shriners Children’s is a family that respects, supports, and values each other. We are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience defines us as leaders in pediatric specialty care for our children and their families.

Shriners Children’s Portland is seeking a part-time Medical Staff Services Coordinator to join our team!  The Medical Staff Services team supports the medical education, Continuing Medical Education (CME) and quality & credentialing programs in addition to providing administrative support to the members of the Medical Staff team.

Responsibilities

Coordinates requests for credentialing and privileges to CVO, including but not limited to: appointments, re-appointments, status changes. LOA and other updates.

• Responsible for the input of the fellow and resident information into the credentialing database – MD-Staff, unless otherwise assigned
• Maintains open communication and collaboration with the CVO on any pertinent information related to the Medical Staff and advanced practice professionals.
• Responsible for the development, planning, and operational management of the Medical Staff committee structures; promotes and enhances good communication and a positive working relationship.
• Maintains legacy paper credential files (according to retention schedule). Creates and maintains provider log for all paper files.
• Facilitates due process that complies with the Medical Staff Bylaws, as well as applicable legal, state, and regulatory requirements.
• Participates in the Joint Commission Surveys regarding privileging, Medical Staff functions, quality, policies and procedures, Medical Staff Bylaws and Hospital Regulations and Procedural Rules.
• Creates, reviews and updates medical staff policies, and facilitates approval process and upload into Compliance 360software, unless otherwise assigned.

Note: This is not an all-inclusive list of this job’s responsibilities. The incumbent may be required to perform other related duties and participate in special projects as assigned.

Qualifications

Education

• High School Diploma/GED

Experience

• Three years in Medical Staff Services and/or five years in hospital experience, preferred.
• Knowledge of Medical Staff affairs operational processes preferred.
• Knowledge of related accreditation and certification requirements preferred.
• Knowledge of federal and state regulations preferred.
• Working knowledge of clinical and/or hospital operations and procedures preferred.
• Working knowledge of Medical Staff policies, regulations, and bylaws and the legal environment within which they operate preferred.
• Ability to communicate effectively, both orally and in writing with all levels of the organization required.
• Ability to use independent judgment and to manage and impart confidential information required.
• Excellent verbal/written skills, including accurate and concise minute and report presentation skills required.
• Individual who is highly organized, detail oriented and able to handle a multitude of tasks preferred.
• Experience with one or more Joint Commission surveys, including the preparation of Medical Staff for interview and attendance/participation in previous survey is a requirement a plus.

Certification and Licensures

• Certified Provider Credentialing Specialist (CPCS), preferred OR
• Certified Professional Medical Services Management (CPMSM), preferred OR