Administrative Assistant II

Welcome to San Diego International Airport, where our core purpose is to create an exceptional experience for both our community and visitors from around the world. It extends beyond just flights; we embody the vibrant spirit of San Diego itself—sunny, welcoming, and full of life. We are committed to attracting, fostering, and empowering a team of talented individuals who can deliver our strategic goals:

• Advance Airport Development
• Transform the Customer Experience
• Optimize Ongoing Business
• Cultivate Our Culture

Here, you’ll find a workplace culture that is anchored in our collective mindsets: collaboration, empathy, inclusivity, thoughtful decision-making, active listening, and always believing the best in people. If you are ready to contribute to a team that values meaningful impact and enjoys the journey along the way, we invite you to apply today and help us connect our community to the world.

Why You'll Love Working at SAN:

• Location: The new Airport Authority Administration building, located on the San Diego International Airport campus and near the waterfront, providing stunning views of our runway, San Diego Bay, the Pacific Ocean, and the city skyline.
• Salary: The hiring salary for Administrative Assistant II is starting at $57,800. The full pay range for Administrative Assistant II is $49,402 to $79,042.
• Benefits: You will enjoy 14 paid holidays, 18 – 33 days of vacation (PTO), parental and child care benefits, salary continuance for family & parental leave, tuition reimbursement, ensure your future with our retirement plan options including our comprehensive pension plan and 457 defined contribution plan. Plus, take advantage of our annual employer-funded Lifestyle Spending Account, designed to support your personal development and growth activities—and much more!
• Wellness: Take advantage of multiple on-site gyms with regular fitness classes, outdoor working areas, fitness discounts for all levels and goals, monthly fruit deliveries, rewards for volunteer time, financial wellness advisors, and a campus with easy access to some of San Diego's best walking trails.
• Application Deadline: August 27, 2025. Applications will be reviewed after the closing date.

About the Job:

The Terminal Operations department is seeking a detail-oriented Administrative Assistant II to keep their team running at top performance by supporting daily operations. The ideal candidate will thrive in a fast-paced environment, will enjoy solving problems, and will take pride in keeping tasks organized and efficient. 

Their excellent written and verbal communication skills will be key in building and maintaining positive working relationships with internal teams, external vendors, and key airport stakeholders. A collaborative mindset and the ability to navigate sensitive or time-critical situations with professionalism and discretion are essential to maintaining the integrity of the department’s programs, supporting operational projects, and ensuring timely execution of critical tasks. 

What You’ll Do:

• Records Management: Prepares departmental correspondence and documents with accuracy and precision, including memorandums, charts, reports, contracts, agreements, amendments, agenda sheets, forms, and timecards. Serves as the department’s Records Coordinator, maintaining digital filing systems and ensuring accessible, organized records. Drafts, proofreads, and formats operational documents and correspondence with attention to detail. 
• Front Line Support: Receives and screens telephone calls and high-volume email communications, prioritizing urgent matters and routing inquiries appropriately. Handles sensitive issues with discretion and sound independent judgment. Maintains strong working relationships with internal teams, airline station managers, and other airport stakeholders to support effective communication and collaboration. Support projects and events occurring throughout the Authority campus. 
• Office Support: Attends to a variety of administrative details including inventory management, ordering supplies, and maintaining office equipment. Supports operational projects and special events by assisting with logistics, stakeholder communication, and on-site coordination. Coordinates and confirms meetings for department staff, including scheduling, agenda preparation, note-taking, and distribution of minutes. Manages calendars for department directors or managers and arranges travel and training logistics.  Prepares travel requests, compiles expense reports, and ensures timely processing of payments and registrations. Provides backup coverage for other administrative roles to ensure the organization’s workflow continuity.  
• Timekeeping & Payroll Support: Reviews, processes, and submits department timecards and absence requests. Maintains employee attendance records, ensures payroll codes and leave time are accurate, and logs and proofreads time entries. Supports payroll accuracy and compliance with internal policies.  
• Procurement & Budget Processing: Distributes RFPs and RFQs to respondents and prepares required documentation per the organization’s process. Coordinates procurement processes, working with a wide range of vendors. Prepares and processes purchase orders, tracks deliveries, and follows up on outstanding requests. Audits invoices for accuracy and ensures timely vendor payments to prevent service interruptions. Tracks and records departmental budget expenditures in alignment with guidelines. Monitors purchase orders, vendor invoices, and expense reports for accuracy and compliance. Prepares and processes monthly accruals, collaborates with accounting and finance teams to reconcile expenses, and assists in forecasting operational costs. Maintains detailed budget spreadsheets and provides regular updates to management. Completes other duties as assigned. 

The Skills You Need:

1. Project & Program Support: Supports operational projects and department programs by coordinating logistics, tracking progress, and assisting with implementation. Identifies and implements available tools, techniques for project success. 
2. Relationship & Interpersonal Skills: Cultivates interpersonal rapport and trust, both up and down, by exhibiting consistency and reliability; demonstrated awareness of others’ needs. 
3. Communication: Clear, professional communication with internal teams, external vendors, and stakeholders; strong proofreading and formatting abilities. 
4. Integrity: Exercises diplomacy and discretion in dealing with highly sensitive, complex, and confidential issues and situations. 
5. Leveraging Technology: Effectively uses and generates information electronically integrates technology solutions and systems. 

The Experience You Need to Have**:

• Graduation from high school or G.E.D. equivalent.  
• Four years of increasingly responsible office administrative or secretarial experience.   
• Equivalent combination of training and experience.  

Licenses, Certificates, and Special Requirements:

• Successful completion of a fingerprint-based background investigation, training, and testing required for employment and operation and operation of Authority and San Diego County physical security, surveillance, radio and telecommunications equipment.

Preferred Licenses; Certificates; Special Requirements:

• Bachelor’s degree in business administration or a closely related field.  

**Don’t meet every requirement? That’s okay. At San Diego International Airport, we value your unique experience and your willingness to learn. Some roles require specific qualifications or degrees, but others don’t—and we're always open to individuals committed to growth and excellence. If this sounds like you, we encourage you to apply. And if it’s not the right fit, we’ll keep you in mind for future opportunities. We may have the perfect spot for you to land.

EEO Statement

It is the policy of the San Diego County Regional Airport Authority to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, SDCRAA will provide reasonable accommodations for qualified individuals with disabilities.

Physical & Mental Demands

Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation. If you need any form of accommodation during the recruitment process, please inform the Talent Acquisition Partner (Recruiter).

Under California Government Code Sections 3100 - 3109, public employees are designated disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as they may be assigned to them by their employer or law.