Senior Contracts Specialist - job 1 of 2

Department Overview

Contracting Services Group (CSG) is under the Logistics Department of OHSU and is the central processing point for most contracts outside of Managed Care and Research. This office is responsible for the review, final execution, management and administration of all Procurement Contracts, Affiliation Agreements, Computer/Software Contracts, Sale of Service, and Capital Construction contracts. This Senior Contracts Specialist will partner with CSG Staff and its assigned areas of responsibilities to fulfill those department's needs for entering into agreements in the best interest of OHSU and will be qualified to assist the assigned area in all of its contracting needs including, but not limited to, performing strategic negotiations, conducting competitive bidding and vendor management.

Function/Duties of Position

Contracting

• Meeting compliance with OHSU Policy and Procedures, Legal requirements, Risk Management standards, Federal and State requirements relating to construction practices and HIPAA. In addition to understanding the procurement process, this person acts as an advisor to OHSU end-users by explaining OHSU procurement and contracting policies and processes.
• Negotiates and develops contracts using knowledge of applicable OHSU policy and procedure, Federal, State, County, District, City and public laws, codes, statutes, guidelines and requirements that are mandatory in order to translate program requirements into contract terms after consultation with the various contracting parties.
• Safeguards the integrity of contract administration by exercising legal and risk management practices, adding value within contract language, and protecting OHSU from financial losses due to adverse legal action or risk irregularities.
• Identifies, negotiates and resolves problems assuring appropriate and timely correction of contract administration and compliance issues. Provides support to assigned departments when contract non-compliance has been identified.
• Manages and utilizes the Contract Management System. This includes, but is not limited to, creating new records, management and updating of current records, monitoring end dates, scanning of documents, and working with end users to maintain up to date records.

Cost Savings

• Be a strategic partner to determine how to bring the best value to both the Departments and OHSU.
• Learn how to identify, proactively opportunities for creating effective management of programs, activities, procurements that will ultimately affect the bottom line and efficiency of OHSU.

Partnership

• Develop the tool set that assists with establishing relationships with internal and external business partners. Internally, the SCS will partner with CSG Staff and assigned areas of responsibilities by becoming a integral part of those teams.
• Such activities would include, but are not limited to, appropriate procurement method, developing class specifications/scope of work, and financing options.
• Externally, the SCS will learn how to create better supplier and vendor relationships that exceed industry standards.

Process Improvement

• CSG empowers employees to identify opportunities for process improvement.
• This includes identifying, evaluating and developing comprehensive plans of action and implementation for more efficient and cost-effective processes.
• This also includes proactively managing contracts and working with individual departments in order to identify cost saving/avoidance opportunities.

Other duties as assigned

Required Qualifications

• A Bachelor's degree in Business Administration or a related field, paralegal degree, or Juris Doctorate required. Degree must be obtained through an accredited institution.
• Four years of Contracting and/or legal-related experience may be substituted for the degree requirement. Education is verified.
• Four years of contract coordination experience negotiating and administering public or private service contracts with training, knowledge and experience in legal assistance, risk management and financial concepts.
• Skilled in soliciting bids for procurement of goods and services, negotiating pricing, terms and conditions and administering complex contracts including administering business reviews.
• Strong interpersonal, communication and customer service skills are required. This individual must have the ability to multitask and be able to manage stress from multiple sources. Must be comfortable explaining legal terminology and policy to diverse stakeholders.
• Proficient in Word and Excel, experience with Smartsheet.
• Presenting to large groups.
• Comfortable in a variety of environments with the ability to manage high- stress situations.
• Ability to learn and deal with complex scenarios and navigate with little information.

Preferred Qualifications

• MBA and/or advanced degree in a related field. Degree must be obtained through an accredited institution.  

• Prior healthcare contracting/sourcing experience.
• Comfortable leading large groups of diverse stakeholders.
• Experience with competitive bidding processes, including ITBs and RFPs.
• Certification or professional designation related to contracting, purchasing, or law.

Additional Details

This position is a fully remote, unclassified position. Hours are typically Monday - Friday, 8:00am - 5:00pm (PST).

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or [email protected].