HR Assistant (Sacramento)

POSITION TITLE:   HR Assistant

REPORTS TO (TITLE):  HR Director

Schedule: M-F ON SITE

Pay Range: $22.00 - $25.30 per hour (non exempt)

DESCRIPTION OF POSITION:

The Human Resources Assistant provides essential administrative and front-line support to the Human Resources Department. This role ensures smooth day-to-day operations by managing employee documentation, responding to routine inquiries, and assisting with onboarding, training logistics, and compliance tracking. The ideal candidate is detail-oriented, approachable, and committed to delivering excellent internal customer service while maintaining confidentiality and compliance with hospital policies and employment regulations.

Key Responsibilities

Employee Support & Front-Line Service

• Serve as the first point of contact for employee questions regarding HR forms, procedures, and general concerns
• Distribute, collect, and manage HR documentation including employment verifications, paychecks, and notices
• Provide timely, professional responses to employee inquiries and redirect complaints or concerns as appropriate
• Manage the Employee of the Month process, including nominations, communications, and recognition logistics
• Collect HR mail from the mailroom and route appropriately

Onboarding & Recruitment Support

• Assist with onboarding logistics including document collection, background checks, physicals, and license verification
• Maintain and update hiring materials including applications, interview guides, and offer letter templates
• Support recruitment activities such as posting ads, collecting resumes, and responding to candidate inquiries

Training & Compliance Tracking

• Organize and support employee training and orientation programs including CPR and annual compliance training
• Maintain training materials such as handouts, presentations, and video libraries
• Track completions, certifications, and licensure to ensure ongoing compliance with hospital and regulatory standards

HRIS & Records Management

• Maintain accurate employee records in the HRIS and personnel files
• Assist with HRIS/Payroll employee profile updates including position, status, and rate changes
• Administer password resets, timeclock biometric enrollment, and ID badge issuance
• Coordinate general access provisioning for IT systems, training platforms, and HRIS
• Auditing functions within HRIS and personnel records
• Gather and copy records for subpoenas and requests for information events (RFIs)

General HR Operations

• Provide administrative support to the HR Department including scheduling, filing, and compliance documentation
• Collaborate with HR team members on department initiatives and special projects
• Ensure all HR processes and materials meet federal, state, and organizational standards
• Perform other related duties as requested by the HR Department or other administrator

Minimum Requirements

Knowledge & Experience

• At least 1 year of experience in HR administration or office support
• Familiarity with HRIS systems (e.g., UKG) preferred
• Strong organizational and time management skills
• Excellent interpersonal and written communication skills
• High level of discretion and confidentiality
• Bachelor’s degree in Human Resources, Business Administration, or related field preferred

Skills and Abilities:

• Maintains strict confidentiality and demonstrates discretion in handling sensitive information.
• Culturally competent; engages respectfully with individuals from diverse social, economic, and educational backgrounds.
• Exceptional written and verbal communication; clear, professional, and audience-appropriate.
• Skilled in HRIS administration and workflows
• Strong organizational and time management skills; able to prioritize, multitask, and meet deadlines with minimal supervision.
• Critical thinker with sound judgment and analytical skills; able to assess urgency, solve problems, and make informed decisions.
• Proactive and resourceful; anticipates needs and takes initiative to support broader goals.
• Collaborative team player with the ability to lead, influence, and motivate others.
• Thrives in fast-paced, dynamic environments; adaptable, resilient, and composed under pressure.
• Highly dependable and results-oriented; maintains focus and precision across competing priorities.

Physical Requirements:  

While performing the duties of this job, this position is frequently required to do the following: 

• Use standard office equipment and access, input, and retrieve information from a computer. Use computer keyboard with manual and finger dexterity and wrist-finger speed sufficient to perform repetitive actions efficiently for extended periods of time. 
• Communicate effectively in person or via telephone in a manner which can be understood by those with whom the person is speaking, including a diverse population. 
• Give and follow verbal and written instructions with attention to detail and accuracy. 
• Perform complex mental functions and basic arithmetic functions; interpret complex laws, regulations, and policies; collect, interpret, and/or analyze complex data and information.
• Vision: See details of objects at close range.
• Coordinate multiple tasks simultaneously. 
• Reach forward, up, down, and to the side. 
• Sit or stand for minimum periods of one hour at a time and come and go from the work area repeatedly throughout the day.
• Lift up to five (5) pounds.

• Medical
• Vision
• Dental
• 401(k)
• 3.5 Weeks Paid Time Off
• $25,000 Life insurance policy is provided at no charge to the employee