Site Administrative Assistant

ABOUT NEXTDECADE CORPORATION 

NextDecade is committed to providing the world access to reliable, lower carbon energy. We are focused on delivering secure, low-cost, and sustainable energy solutions through the safe and efficient development and operation of natural gas liquefaction and carbon capture and storage infrastructure. Through our subsidiaries, we are developing and constructing the Rio Grande LNG natural gas liquefaction and export facility near Brownsville, Texas, with approximately 48 MTPA of potential liquefaction capacity currently under construction or in development. We are also developing a potential carbon capture and storage project at the facility that is expected to make meaningful impacts toward a lower carbon future. NextDecade’s common stock is listed on the Nasdaq Stock Market under the symbol “NEXT.” NextDecade is headquartered in Houston, Texas. For more information, please visit www.next-decade.com.

SUMMARY OF THE ROLE 

The Site Administrative Assistant is responsible for providing general administrative support and office management to NextDecade site teams in Brownsville, TX consisting of but not limited to construction, quality management, field engineering, HSSE, commissioning departments. The successful candidate thrives in fast-paced environment and is collaborative with strong communication and attention to detail.

• Meet regularly with manager(s) to be informed of key issues and coordinate workload.
• Act as a primary contact point for visitors and callers.
• Organize facilities for conferences, meetings, training, or employee events.
• Create and organize presentations or materials needed for meetings.
• Coordinate special activities and programs with manager’s input and approval.
• Assist coordinating meeting logistics and catering services for various departments including scheduling and maintaining conference rooms.
• Process project correspondence, conference notes & meeting minutes and action items log.
• Coordinate mail, including sorting and forwarding incoming mail, and scheduling pick-up and delivery of mail services.
• Manage vehicle fleet maintenance logs and scheduling of all services.
• Compile and submit expense reports and assist with travel arrangements.
• Track and order office supplies and break room necessities.
• Support with new employee onboarding.
• Track and coordinate site visitors to ensure protocols are followed and maintain welcoming environment.
• Develop and maintain phone/email lists, calendars, project related forms and others.
• Scan and copy documents.
• Other duties assigned by Manager.

• High school diploma or equivalent.
• 5 years of administrative assistant experience in project or similar industries.
• Bilingual in Spanish and English.
• Display effective communication skills.
• Effective time management skills, including punctuality, flexibility, and reliability.
• Strong organizational skills, including planning, scheduling, and follow-up capabilities.
• Strong composition and grammar skills.
• Highly proficient in Microsoft office, particularly Outlook, Word and Excel and database applications.
• Working knowledge of Concur.
• Must be able to work independently.
• Experience interfacing with executive management.

• Additional training is a plus, specifically in computer/software and/or prior demonstratable work experience.

Work Environment 

This position operates in a professional office environment with occasional work within or outside of a complex construction environment. This role routinely uses standard office equipment such as computers, phones, photocopiers/fax, filing cabinets, etc.This is primarily a sedentary role; however, the incumbent must be able to stand and/or sit continuously to perform all essential job functions for a full shift. 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to support individuals with ADA-recognized disabilities to perform the essential functions for the job.

·  Ability to lift up to 20 lbs. as required in order to lift files, boxes and office equipment as necessary.

·  Ability to lift files, open filing cabinets and bending, standing on a stool, or climbing as necessary to perform these functions.

·  While performing the duties of this role, the incumbent may be required to talk or hear.

·  The incumbent is required to stand, walk, use hands to handle or feel; and reach with hands and arms.

·  Ability to move throughout all areas of each office/site location and facilities.

·  Able to wear all necessary PPE equipment to perform job functions.

If you require accommodations during the application or interview process, please contact Human Resources at [email protected].

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

*In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

NEXTDECADE VALUES

·  Safety – We make safety a priority. Everything we do relies on the safety of our people and the communities around us.

·  Integrity – We do the right thing, and are open, ethical, and fair. We hold ourselves to the highest standards in all that we do.

·  Honesty – We value truth and honesty in ourselves and others. We honor our commitments and take responsibility for our actions.

·  Respect – We listen, and respect people, the environment, and the communities in which we live and work.

·  Transparency – Transparency builds trust. We promote open communication with our people, our customers, and all our stakeholders.

·  Diversity – We value diversity of people and thought. It takes people with different strengths, ideas, and cultural backgrounds to make our company succeed.

NextDecadeprovides equal employment opportunities (EEO) to all applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NextDecadecomplies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.