Executive Assistant - job 1 of 18

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.

The Executive Assistant is responsible for supporting all day-to-day activities undertaken by the President, International Marketing.   This is a globally focused role that includes managing schedules, coordinating meetings, and handling travel arrangements.  The role also involves preparing presentations, tracking key action items, and liaising directly with senior-level stakeholders both internally and externally across international territories.

Essential Responsibilities:

• Manage complex schedules and coordinate meetings with internal and external parties across multiple time zones, utilizing multiple calendars. Often balance the strict demands of high-level filmmakers and studio heads, and anticipate problems or conflicts in advance
• Build and manage agendas, logistics and presentations for meetings, conferences and events 
  • Maintain organized record keeping and filing systems for all work
• Draft and distribute clear, professional communications to internal and external stakeholders
• Establish and maintain positive relationships with internal teams and key external clients
• Prepare and process P-card and expense reports in accordance with divisional travel policy guidelines
•  Ensure timely processing of expenses using the latest electronic systems for corporate credit card payments.
• Coordinate travel schedules and arrangements, and collect all required travel documentation
• Assist other department members as needed and serve as backup for other executive desks across the Marketing organization

• 3+ years of experience supporting a senior level executive
• Proficient in Keynote, Microsoft Word, Outlook, PowerPoint, Teams, and Excel

Basic Requirements:

• Willingness to work evenings and weekends with short notice and be flexible with hours
• Willingness to travel internationally if required

Desired Characteristics:

• Exceptional organizational, analytical, and administrative skills, complemented by meticulous attention to detail, strong interpersonal abilities, and a professional telephone manner
• Expert communicator with the ability to communicate with all levels, especially senior executives – able to follow up on meeting action points and communicate these to direct reports
• Robust work ethic and thrives in fast-paced, high-pressure environments; highly capable of multitasking, prioritizing, and remaining flexible and composed under demanding conditions
• Ability to work with confidential and sensitive information with absolute discretion
• Highly proactive and independent; consistently initiates improvements with strong intuition and minimal supervision
• Confident and proactive style with a high level of executive presence commensurate with the profile of the position and the organization
• Extensive experience in international travel and event coordination, including meticulous itinerary planning, corporate events, hospitality, and sensitivity to local customs
• Globally minded and culturally aware; skilled in coordinating international logistics and events while respecting local customs and regional nuances
• Committed individual who has experience of supporting a manager across different time zones
• Fluent in foreign language(s) is a plus

Additional Requirements:

• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of four days per week

Salary Range: $70,000 - $90,000 (not bonus eligible).

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].