Records Coordinator

Posting Date

07/25/25

Application Deadline

07/30/25

Pay Range

$20.50 - $33.00 hourly

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type

Unclassified

Department

Planning and Development

About the Position

The Records Coordinator is responsible for administering the records management program within the Planning and Development Department. This includes classifying and maintaining the department's records in accordance with local, state, and federal laws and retention schedules. The Records Coordinator also processes public records requests received from customers, developers, and other government agencies. This position serves as the first point of contact with the public by walk-in, electronically, or by telephone.

About Us

Maricopa County is GROWING. At the Maricopa County Planning and Development Department, we want you to join us in making that growth possible! With our wide range of services from land-use planning to building inspections and permit review, we have positions that allow professionals in the planning, construction, engineering, and trade fields to shape the future of the built environment. If you are interested in being a change-maker and behind-the-scenes expert in the growth of Maricopa County, we have the job for you!

Proud to Offer

• Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to our upcoming on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families exclusively
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including healthcare premium discounts
• Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12% monthly contribution rate and includes a 100% employer match on Day 1
• Learn more at Work With Us | Maricopa County, AZ

We Require

• Three years of administrative experience
• High School Diploma or GED
• Post-secondary education may substitute for the required experience on a year-for-year basis

               

We Also Value

• Records management experience, including developing a record management program; filing, retrieving, and disposing of records in accordance with an approved records retention plan, and responding to public requests and subpoenaed public records
• Experience with government agencies
• Experience with the OnBase electronic document management system

Job Contributions

• Develops and maintains a comprehensive records management program including the maintenance, storage, retention, retrieval, and destruction of plans, records, and documents in accordance with local, state, and federal guidelines
• Researches and responds to Public Records Requests and accurately documents all communications and steps within the Public Records Request system in compliance with County and State resolutions, coordinating with the County Attorney's office as necessary to review any legal requirements
• Creates guides and trains staff in records management, including records retention procedures and automated records retention systems
• Establishes procedures for implementing a digital records management program, including document imaging and storage of physical records that cannot be scanned with the coordination of OET and the Special Projects Manager
• Provides technical support to department divisions on the proper identification, storage, and destruction of records
• Prepares reports for records destruction and initiates the physical and digital destruction of records that have exceeded their approved retention periods. Coordinates all records destruction with OET and the State of Arizona
• Assists with scheduling of inspections, processing Certificates of Occupancy, and other administrative support functions
• Other duties as assigned

Working Conditions

• Exerting 50-100 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly
• Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions

Selection Procedure

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!