HR Program Coordinator - Recruiting & Training

At MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With over 1000 employees across 11 offices – there is a breadth and variety of work to keep you engaged and inspired. 

We enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including: 

• New construction – From an architectural 3D model to a completed 40 story urban building that is on time and on budget 

• Special projects - Updates/remodeling for existing commercial buildings for new efficiencies 

• Service - On demand and scheduled maintenance ensuring tenant comfort 

• Building performance - Control systems and automation for energy improvement and minimal surprises  
• Energy and Sustainable Solutions - Acting as the Prime Contractor, we deliver design-build, energy-efficient solutions in the built environment for both private and public sector clients.

People love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values:   

• Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision. 

• Dedication – We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.  

• Safety – Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.  

• Community – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.  

• Innovation – We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves. 

• Fun! – Take the work seriously, but never taking ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both. 

HR Program Coordinator - Recruiting & Training - This is where you come in

We are seeking a HR Program Coordinator to provide essential support across both Recruiting and Learning & Development functions. This hybrid role plays a key part in keeping people, processes, and programs organized and running smoothly ensuring a positive candidate experience, a seamless interview process, and well-coordinated training sessions that support employee growth. The ideal candidate is proactive, highly detail-oriented, and thrives in a fast-paced environment where responsibilities include scheduling, sourcing support, communication, data tracking, and program coordination.

Top 5 Deliverables in the First Year to Be a Hero

1. Recruiting & Candidate Support
   Support recruiting efforts by sourcing candidates, maintaining pipelines, and keeping job postings and applicant tracking systems accurate and up to date.
2. Interview & Training Coordination
   Manage interview scheduling and logistics, and help coordinate training sessions by handling calendars, rooms, materials, and technology so events run smoothly.
3. Clear Communication & Great Experience
   Serve as a reliable point of contact for candidates, employees, trainers, and hiring managers, providing timely, professional communication and a positive end-to-end experience.
4. Program & Administrative Management
   Keep recruiting and training programs organized by maintaining workflows, onboarding support, calendars, records, and general administrative tasks.
5. Tracking, Reporting & Improvement
   Maintain accurate data in recruiting and training systems, produce basic reports, and support process improvements and special projects as needed.

The HR Program Coordinator works closely with Recruiting and Learning & Development teams, providing high visibility across HR and playing a critical role in ensuring operations run smoothly and efficiently.

Your Background: What kind of person will thrive in this role?

You should have:

• Bachelor’s degree in HR, Business, Communications, Education, or a related field - or equivalent professional experience.
• 1–3 years of experience in recruiting coordination, candidate sourcing, training coordination, or similar roles (experience in construction or technical industries preferred).
• Familiarity with ATS and LMS platforms, with strong proficiency in Microsoft Office and Google Workspace.
• Excellent communication skills, exceptional organizational abilities, and the capacity to manage shifting priorities in a fast-paced environment. 

Everyone you work with should describe you as:

• Meticulous and detail-oriented, with a commitment to accuracy.
• Highly organized, able to juggle multiple priorities effectively.
• An excellent communicator, both written and verbal.
• Customer-focused, skilled at building positive and collaborative relationships.
• A practical problem solver with strong critical thinking and decision-making skills.

You should be motivated by:

• Thriving in a collaborative, service-oriented environment.
• Taking ownership of your work and finding ways to make processes better.
• Contributing to a team that values responsiveness, reliability, and continuous improvement.

Compensation: $29/hour to $35/hour

Benefits:
MacDonald-Miller Facility Solutions proudly provides comprehensive employee coverage, including:

• Medical, dental, and vision insurance for employees (coverage available for dependents with shared premium).
• 401(k) retirement plan with company matching.
• Paid time off (vacation, sick leave, and holidays).
• Disability income protection, including short-term and long-term disability.
• Employee and dependent life insurance.
• Wellness Program.
• Employee Assistance Program (EAP).

Where You’ll Work
Our Seattle Headquarters, located at 17930 International Blvd, SeaTac, WA 98188, offers easy access to the Seattle-Tacoma International Airport, ample secured parking, and newly renovated office facilities — not to mention great views!

Neighborhood amenities include an onsite deli, nearby restaurants, and convenient freeway and airport access. It’s a modern, collaborative workspace designed to help you thrive.    

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.