Administrative Assistant - job 1 of 13

Overview

Kimley-Horn is looking for an Administrative Assistant to join our team in Denver team! This is an office-based opportunity at 6200 South Syracuse Way, Suite 300, Greenwood Village, Colorado.

We are seeking a full-time administrative assistant to join our Admin Team who supports our 200+ Denver professionals. The chosen individual must be able to present a professional company image through in-person and phone interaction.  This dynamic position has multiple responsibilities in general clerical, receptionist and project-based work!

Responsibilities

• Support staff in assigned project-specific based work for the office, region, firm
• Create and modify documents using Microsoft Office365, Bluebeam, and Adobe Professional
• Support Accounting with filing/coding of vendor and sub consultant invoices
• Maintain company vehicles (record mileage logs, schedule maintenance, etc.)
• Assist with producing plans, project manuals, and reports 
  • This can consist of copying, printing, binding, filing, and scanning documents
• Answer telephones and transfer to appropriate staff members
• Manage and submit all expense reports for senior managers (10-15)
• Set up and coordinate meetings (MS Teams system)
• Efficiently work with internal and external clients to meet all needs
• Meet & greet clients and visitors; host/cater internal and external meetings
• Maintain professional presentation and cleanliness of common spaces
• Support management with new hires: assemble offer books, provide office supplies/materials, set up workspace
• Drive to complete variety of errands (i.e. submittals to city officials, deliver checks, purchase supplies, etc.)
• Set up accommodations and travel arrangements for staff members and company visitors; fulfill conference and event registrations
• Proactively develop improved administrative processes
• Other applicable office duties as directed by team

Qualifications

• High School Diploma; Associates Degree preferred
• Minimum of 4 years of relevant experience, preferably in a large office setting
• Able to work independently with minimal supervision; must be resourceful and proactive
• Excellent customer service skills with a "can do" attitude
• Able to balance and manage multiple tasks and priorities in a fast-paced environment
• Strong verbal and written communication skills, keen attention to detail and a professional presence
• Ability to have a flexible schedule and willingness to adjust hours to meet client and business needs
• Proficiency in Microsoft Office product suite including Word, Excel, PowerPoint and Outlook, and Adobe PDF
• Able to stand for extended periods and bend/stoop easily, lift or maneuver boxes and office supplies of 25lbs.
• Valid drivers license
• Colorado Notary - or ability to obtain

Salary Range:

$55,000.00 - $65,000.00

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 18 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.