Executive Admin (Remote - US)

This position is posted by Jobgether on behalf of Fluxon. We are currently looking for an Executive Admin in the United States.

We are seeking a highly organized and proactive Executive Admin to support a four-person executive team in a fast-paced, innovative environment. In this role, you will be the trusted partner for senior leaders, helping them manage schedules, streamline communications, and execute strategic priorities. You will handle both professional and personal administrative tasks, conduct research, and provide data-driven recommendations. The position offers opportunities to contribute to company operations beyond administrative duties, including process improvement, event planning, and system implementation. This role is fully remote in the United States, with optional in-person collaboration in the Bay Area. The ideal candidate thrives on problem-solving, excels at time management, and enjoys supporting visionary leaders.

Accountabilities

• Manage executive calendars, schedule meetings, resolve conflicts, and ensure smooth day-to-day operations.
• Serve as the primary point of contact for administrative and operational needs of the executive team.
• Create, edit, and polish communications, presentations, and internal documents for clarity and accuracy.
• Conduct research on vendors, tools, or special projects to provide actionable recommendations.
• Support personal and household logistics for executives as needed, including appointments, gift sourcing, and coordination.
• Contribute to company operations initiatives based on interests and skills, such as event planning, social media, or standardizing internal processes.

• Minimum of 4 years’ experience as an executive assistant or in a similar support role.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities simultaneously.
• Strong problem-solving skills and the ability to proactively identify solutions.
• Experience working in startup or fast-paced environments.
• Excellent communication and interpersonal skills.
• Comfortable managing both professional and personal administrative tasks.
• Detail-oriented and capable of delivering high-quality work with minimal supervision.

• Remote-first work culture with optional in-person collaboration in the Bay Area.
• Flexible time off policy.
• Comprehensive health insurance coverage.
• Profit sharing program.
• 401(k) matching for US employees.
• Paid parental leave.
• Annual education and fitness allowances.
• Competitive salary range: $70,000–$90,000, based on experience and market standards.

Jobgether is a Talent Matching Platform that partners with companies worldwide to efficiently connect top talent with the right opportunities through AI-driven job matching.

When you apply, your profile goes through our AI-powered screening process designed to identify top talent efficiently and fairly.
🔍 Our AI evaluates your CV and LinkedIn profile thoroughly, analyzing your skills, experience, and achievements.
📊 It compares your profile to the job’s core requirements and past success factors to determine your match score.
🎯 Based on this analysis, we automatically shortlist the 3 candidates with the highest match to the role.
🧠 When necessary, our human team may perform an additional manual review to ensure no strong profile is missed.

The process is transparent, skills-based, and free of bias—focusing solely on your fit for the role. Once the shortlist is completed, it is shared directly with the company that owns the job opening. Their internal hiring team then makes the final decision and handles next steps, such as interviews or assessments.

Thank you for your interest!

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