Property Administrative Associate

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

JLL has a great opportunity to join our Retail Property Management team in Silverdale, WA.

We are looking for someone who is energetic and friendly with experience providing administrative support and customer service to clients and internal staff. Provides excellent customer service and builds relationships. Assists walk-in clients, schedules client appointments, answers phone lines, and helps clients with questions and issues.
 

WHAT YOU'LL BE DOING

Accounts Payable & Receivable

• Daily processing of invoices
• Create vendor numbers
• Run AR reports at least once a week, contact tenants late on payments
• Answering Shared Services questions regarding payments and tenant accounts
• Enter sales info into Yardi & Sharepoint

Administrative Support

• Maintain calendar and secure travel arrangements as directed.
• Assisting the Marketing & Specialty Licensing teams
• Organize files as directed and maintain directory of stored files.
• Provide administrative support to create, modify or finalize documents as directed
• Send documents via mail, UPS or FedEx.
• Book rooms as directed for meetings and trainings.
• Submit food requests for meetings.
• Order supplies and submit equipment requests.
• Process expense reimbursement requests and allocate cost as directed.
• Order supplies and submit equipment requests.
• Process petty cash and expense reimbursement requests and allocate cost as directed.
• Any and all other duties and tasks assigned
  
   

WHAT WE'RE LOOKING FOR

• High School Diploma required, Associates Degree or higher preferred
• 1-2+ years of experience in an administrative position
• Knowledge of specific software programs, including Yardi, MRI, Outlook, Word & Excel.
• Working with COIs, monthly client reports and other duties assigned
• Time management – ability to manage time well and be self-motivated without direct supervision.
• Communication - Able to provide ongoing input to mall team through thoughtful and detailed information.
• Ability to multi-task in a fast-paced environment, working within a team structure and independently.
• Teamwork - Able to work in a team atmosphere, providing support to other departments as necessary.
• Organization - Ability to maintain an organized workspace/office and have the skills necessary to keep an easily understood filing system.
• Customer Service - Has the interpersonal skills to provide good service to customers, contractors, vendors, and clients. Has friendly and helpful attitude.
   

WHAT'S IN IT FOR YOU

• Join an industry leader and shape the future of commercial real estate 
• Deep investment in cutting-edge technology to power your work 
• Comprehensive and competitive benefits plan 
• Support the exponential growth of our business by providing people integration and synergy
• Develop our people for bigger and better roles  
• Supporting ambitions beyond the workplace 
• Applying new technology and data to drive change 

Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

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If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.