Project/Administrative II

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Job Summary

Provides various administrative assistance functions for the GRI Associate Director of Collections & Discovery, focusing on the Paul Revere Williams, Black Portraitures and Kerry James Marshall projects. Responsibilities may include creating and editing communications, documents, reports, presentations, spreadsheets, scheduling, coordinating meetings or events, and assisting with travel arrangements.

Major Job Responsibilities

• Organizes and expedites workflow through the Associate Director's office, coordinating with other administrative departments and the Director's office.
• Composes and produces a variety of business correspondence, reports, confidential documents, and/or forms, as well as related materials or guides the work of other staff who make these materials.
• Assist with travel arrangements for special projects as needed.
• As assigned, assist with coordinating department/program public relations functions, such as special events, conferences, seminars, workshops, staff appreciation, tribute events, etc.
• Assists in the administration of contracts.

Qualifications

• High school diploma/GED; Bachelor's degree in art history, African American studies, or a related field
• Minimum 3-4 years of related experience
• Advanced computer skills and demonstrated experience with office software and email applications.
• Graphic design experience and skills are a plus, particularly in Adobe Creative Suite and familiarity with Gamma image software.
• Excellent organizational skills and attention to detail
• Demonstrated success in following through and completion of complex projects; project management and managerial skills are a plus
• Excellent verbal and written communication skills
• Excellent customer service skills and the ability to work with a wide variety of staff
• Ability to prioritize, multitask, and assign work to others

Knowledge, Skills and Abilities

• Strong communication skills
• Ability to manage multiple projects in a timely manner
• Proficiency in Microsoft Office and Adobe software suites preferred

Benefits and Perks

Here are just some examples that Getty offers/provides for full-time employees:

 

• Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
• 403(b) Employee Investment retirement plan – with up to 5% Getty Match
• Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
• Educational Assistance and professional development
• Paid Vacation, Sick and Personal Days
• 12 Paid Holidays
• Many positions have bi-weekly Off-Fridays
• On-Site Fitness Center at Getty Center
• Community service opportunities

 

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.