Executive Assistant/Office Management

The Company 

Serving the People Who Serve the People 

Granicus is driven by the excitement of building, implementing, and maintaining technology that is transforming the Govtech industry by bringing governments and its constituents together. We are on a mission to support our customers with meeting the needs of their communities and implementing our technology in ways that are equitable and inclusive. Granicus has consistently appeared on the GovTech 100 list over the past 5 years and has been recognized as the best companies to work on BuiltIn.  

Over the last 25 years, we have served 5,500 federal, state, and local government agencies and more than 300 million citizen subscribers power an unmatched Subscriber Network that use our digital solutions to make the world a better place. With comprehensive cloud-based solutions for communications, government website design, meeting and agenda management software, records management, and digital services, Granicus empowers stronger relationships between government and residents across the U.S., U.K., Australia, New Zealand, and Canada. By simplifying interactions with residents, while disseminating critical information, Granicus brings governments closer to the people they serve—driving meaningful change for communities around the globe. 

Want to know more? See more of what we do here.  

​​This individual will provide comprehensive support to the Executive Leadership team (ELT) related to calendar management, travel, and event coordination.  The ideal candidate will be experienced in managing a wide range of executive support tasks, demonstrating a high level of professionalism, confidentiality, and attention to detail. This role requires excellent organizational and communication skills, as well as the ability to manage multiple priorities effectively. In addition, this role will provide local office support including handling shipping/receiving packages, front desk support and vendor relationships. This is an in-office role located in Tuscon, Arizona. 

• ​Manage the ELT calendar, scheduling meetings, appointments, and engagements. 
• ​Organize and coordinate travel arrangements, including preparation of detailed travel itineraries and necessary documents. 
• ​Coordinate and schedule meetings with stakeholders, ensuring all necessary arrangements are made. 

• ​Handle all correspondence, emails and other documentation related to ELT meetings. 
• ​Draft and prepare responses to emails and other forms of communication as directed by ELT. 
• ​Ensure timely and effective communication between the various ELT members, their leadership team, and internal/external stakeholders. 
• ​Manage information flow in a timely and accurate manner. 

• ​Assist in planning and organizing company events and meetings. 
• ​Prepare agendas for meetings and distribute them in advance. 
• ​Take accurate meeting minutes and document key discussion points and action items. 
• ​Follow up on action items to ensure deadlines are met and provide status updates. 
• ​Assist with or lead special projects, ensuring deadlines are met and project goals are achieved. 
• ​Track progress on projects, identify any issues, and provide solutions to ensure successful project completion. 

• ​Provide general administrative support to the local office. 
• ​Continuously improve administrative systems and procedures to enhance efficiency and effectiveness. 
• ​Prioritize conflicting needs and handle matters expeditiously, proactively, and follow through on projects to successful completion. 
• ​Manage and organize confidential information and documents with the utmost discretion. 
• ​Assist with all administrative tasks as needed. 
• ​Maintain a professional, positive, welcoming, and orderly environment throughout the office 
• ​Oversee front desk reception including greeting and directing guests, monitoring the visitor log and issuing visitor badges 
• ​Receive, sort, and distribute incoming mail and packages 
• ​Prepare outgoing mail and packages including pick-up and tracking as needed 
• ​Maintain office vendor and building maintenance relationships and requests 
• ​Conduct general office management tasks:  
• ​Monitor, order and maintain office, kitchen, first aid, and housekeeping supplies 
• Manage general office expenses 
• ​Maintain neat, well organized, and tidy office space including front desk and common areas 
• ​Collaborate with a wide range of teams to support projects and events on an ad hoc basis 

• ​​Minimum 2 years Executive Assistant experience.​ 
• ​​Exceptional organizational, time management, and multitasking skills. 
• ​Strong interpersonal and communication skills, both verbal and written. 
• ​Detail-oriented with a proactive approach to tasks. 
• ​Strong problem-solving and critical-thinking abilities. 
• ​Ability to manage multiple projects and deadlines. 
• ​Proficiency with Microsoft Office Suite and G-Suite (Google Slides, Sheets, and Documents). 
• ​High level of professionalism and confidentiality. 
• ​Strong desire for continuous learning through access to information and leadership within a growing and fast-paced business. 
• ​Ability to work independently and as part of a team. 

Don’t have all the skills/experience mentioned above? At Granicus, we are trying to build diverse, inclusive teams. We do not have degree requirements for most of our roles. If you don’t meet every requirement above but are excited to learn more, we encourage you to apply. We might just be able to find another role that could be a perfect fit! 

Security and Privacy Requirements

-     Responsible for Granicus information security by appropriately preserving the Confidentiality, Integrity, and Availability (CIA) of Granicus information assets in accordance with the company's information security program.

-     Responsible for ensuring the data privacy of our employees and customers, their data, as well as taking all required privacy training in a timely manner, in accordance with company policies.

The Team

- We are a remote-first company with a globally distributed workforce across the United States, Canada, United Kingdom, India, Armenia, Australia, and New Zealand.

The Culture

- At Granicus, we are building a transparent, inclusive, and safe space for everyone who wants to be

a part of our journey.

- A few culture highlights include – Employee Resource Groups to encourage diverse voices

- Coffee with Mark sessions – Our employees get to interact with our CEO on very important and

sometimes difficult issues ranging from mental health to work-life balance and current affairs. 

- Microsoft Teams communities focused on wellness, art, furbabies, family, parenting, and more.-=- - We bring in special guests from time to time to discuss issues that impact our employee

population 

The Impact

- We are proud to serve dynamic organizations around the globe that use our digital solutions to make the world a better place — quite literally. We have so many powerful success stories that illustrate how our solutions are impacting the world. See more of our impact here.

The Benefits 

At Granicus, we offer a competitive benefits package that allows employees to tailor benefits to their needs. Benefits listed below are for employees based in the U.S.

- Flexible Time Off

- Medical (includes an option that is paid 100% by Granicus!), Dental & Vision Insurance

- 401(k) plan with matching contribution

- Paid Parental Leave

- Employer-paid Short and Long Term Disability Insurance, Group Term Life Insurance and AD&D Insurance

- Group legal coverage 

- And more!

Granicus is committed to providing equal employment opportunities. All qualified applicants and employees will be considered for employment and advancement without regard to race, color, religion, creed, national origin, ancestry, sex, gender, gender identity, gender expression, physical or mental disability, age, genetic information, sexual or affectional orientation, marital status, status with regard to public assistance, familial status, military or veteran status or any other status protected by applicable law.