Office Coordinator

Front is the leading AI-powered customer service platform built for collaboration. Front brings core support channels into a modern, intuitive workspace where teams can collaborate on requests, automate manual processes, and delight customers across their entire lifecycle. Front’s flexible workflows, AI features, and customer intelligence provide the efficiency and insights to keep entire organizations customer-first, every day. More than 9,000 of the most innovative companies worldwide including CultureAmp, HootSuite, and Y Combinator use Front to deliver five-star service at scale.

Backed by Sequoia Capital and Salesforce Ventures, Front has raised $204M from leading venture capital firms and independent investors including top executives at Atlassian, Okta, Qualtrics, Zoom, and PagerDuty. Front has received numerous Great Place to Work accolades, including Built In's 100 Best Midsize Places to Work in SF 2025, Top Places to Work by USA Today 2025, Y Combinator's list of Top Companies in 2023, #4 on Fortune’s Best Workplaces in the Bay Area™ ,Inc. Magazine's 2022 Best Workplaces list, and Forbes Best Startup Employers 2022 List.

As our Office Coordinator, you'll be the heart and soul of our SF office, working alongside our Senior Workplace Experience Manager to cultivate a vibrant and inviting space for everyone! You'll be a master of organization, ensuring our office is not only sparkling and secure but also a hub of positive energy. Get ready to sprinkle some magic on our team's experience by supporting unique yet awesome events that boost our company culture. This part-time gig is perfect for a #care enthusiast who thrives in a lively and dynamic environment!

Location: San Francisco, CA (Onsite)

Hours: Part-Time, ~32 hours per week (Mondays - Thursdays); contractor

What will you be doing?

• Workplace Onboarding

  • Work with IT and People Ops to plan for, and set up new hire desks with swag, maps, keys, etc.

  • Conduct an office tour with each new employee

  • Ensure seamless first day access to the building and our suite.

• Office Aesthetics, Organization and Management

  • Maintain common areas, ensuring they are clean, well-stocked, and organized via daily walkthroughs

  • Assist with meeting room setup and organization, making sure necessary equipment and supplies are available.

  • Collaborate with the Senior Workplace Experience Manager to implement any necessary changes to the office decor and/or layout.

  • Handle minor office maintenance needs and escalate larger issues as needed.

  • Build a relationship with building management, engineers and security to facilitate ease of communication for necessary repairs, maintenance and day to day interactions.

  • Coordinate with People Ops to make sure the office is compliant with all necessary signage.

• Shipping

  • Maintain our swag inventory

  • Pull, package and ship swag orders, anniversary and other recognition gifts.

• Event Support

  • Become an active member of the Workplace Experience Team (WPX) through

    • assisting the Senior Workplace Experience Manager with event planning activities, including coordinating with vendors, managing setup for events, and leading our internal Culture Club of volunteer Fronteers to produce in-office events.

    • Prepare, set up and take down event spaces to ensure everything is in place for a seamless experience.

    • Act as WPX point of contact for the EAs when they are producing in-office events for their teams.

  • Bring a creative mindset and willingness to think outside the box for ways to excite, surprise and delight Fronteers.

• Inventory and Vendor Coordination

  • Track and manage inventory for office supplies, snacks, and other essentials.

  • Partner with vendors to manage supply deliveries and oversee quality of services.

  Access and Security Coordination

  • Work with building management to manage employee access badges and ensure seamless access for new hires and visitors.

  • Support general office security protocols to maintain a safe and secure environment.

What skills and experience do you need?

• 1–3 years of experience in office management, facilities coordination, or event planning.

• Highly organized with excellent multitasking and prioritization skills.

• A proactive and independent worker who thrives in a fast-paced environment with frequent context switching.

• Strong communicator with a collaborative mindset and a knack for creative problem-solving.

• Proficient in both written and verbal communication, including Google Workspace.

• A great culture-add with the ability to bring a positive and creative flair to a dynamic team.

Front provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or disability. By applying, you acknowledge and agree that you have read and understand the California Recruiting Privacy Notice & EU Privacy Notice