JOB DESCRIPTION

House Manager/Personal Assistant

We're looking for a sharp, dependable, and highly organized individual to support a principal whose life blends international responsibilities, strategic decision-making, and a strong focus on family. This role is a key leadership position within a fast-paced, multifaceted household. Well-suited for someone who thrives in high-demand environments, approaches their work with both professionalism and warmth, and is excited by the opportunity to grow and evolve the role over time.

This position is at the heart of the principal’s daily life, serving as the central link between household operations, business activities, travel planning, and a global network of contacts. The House Manager will be primarily based at the principal’s residence in Fairfax, VA, with occasional work at an office in Falls Church, VA and at any location necessary to fulfill the responsibilities of the role, with potential to travel with the principal. Success in this role requires a service-first attitude, sharp problem-solving skills, and the flexibility to take on a wide range of responsibilities. Whether that means coordinating high-profile engagement or tending to routine personal, family, or household tasks.

The right candidate brings a composed, thoughtful presence and a natural ability to build trust and bring structure to busy or fast-changing environments. Strong organizational skills, emotional intelligence, and the ability to anticipate needs are essential in this role.

The Employer

The principal is a globally involved strategic advisor and board member with a demanding travel schedule, often spending extended periods abroad. The House Manager will work in close partnership with the principal’s sister, who has a wealth of knowledge on the principal’s personal and professional affairs. Regular communication with UK-based team members, household vendors, and additional staff supporting relatives will be part of the day-to-day rhythm.

Responsibilities

Calendar & Travel Management

• Manage a dynamic, multi-time zone calendar that includes business meetings, personal appointments, family routines, and travel coordination

• Organize and support international and domestic travel: oversee itineraries, packing preparation, hotel and activity planning, and ensure essentials like clothing and medications are accounted for across trips

• Conduct regular check-ins (morning and/or afternoon) to align on daily priorities, upcoming commitments, and evolving needs

• Support the principal in advance of meetings or social events with briefing notes, background research, and logistical details

Household Oversight

• Maintain comprehensive inventories of household and personal items, including wardrobe, supplies, tech, office tools, and storage

• Streamline systems to ensure consistency and reduce duplication between primary residence and travel setups

• Handle mail intake, package management, and basic administrative tasks such as bill coordination and document filing

• Lead communication and coordination with household vendors and service providers. Including scheduling, oversight, and performance management

• Supervise housekeeping services, including sourcing replacements when needed or providing interim coverage during staffing gaps

• Act as the primary liaison for all household services (e.g., maintenance, cleaners, event support), ensuring standards are consistently upheld

Personal & Family Support

• Act as a trusted point of contact between the principal and her family, friends, and close circle

• Assist with planning and executing family-focused gatherings, such as dinners, celebrations, or holidays

• Provide structure and a sense of continuity in the home when the principal is traveling or away for extended periods

• Maintain frequent and clear communication to ensure alignment across all family routines and responsibilities

• Collaborate with staff supporting immediate family members to ensure seamless coordination and shared priorities

Communication & Administrative Support

• Draft, edit, and manage personal and professional correspondence on behalf of the principal, ensuring tone and voice alignment at all times

• Monitor and manage multiple email accounts (including Gmail and Outlook), prioritizing, flagging, and handling communication as appropriate

• Keep digital files, contact lists, and notes well-organized, updated, and easily accessible

• Assist with light project management for a range of initiatives, both personal and business-related

• Stay one step ahead. Anticipating needs and offering solutions before they’re requested

Qualifications

• Proven experience supporting senior executives, entrepreneurs, or public figures in either personal or executive assistant roles

• Excellent verbal and written communication skills, capable of composing messages that reflect the principal’s tone and style

• Highly organized with a keen eye for detail, able to maintain accuracy and calm even in fast-paced situations

• Skilled at juggling multiple communication channels across both personal and professional contexts

• Comfortable and proficient with technology platforms such as Apple Calendar, Google Workspace, and Outlook

• Dependable, discreet, and adaptable to the dynamics of a family-oriented household

• Holds a valid driver’s license and has access to a personal vehicle (vehicle stipend provided)

• Open to occasional travel when required, with sufficient advance notice

Who We Look for

• You remain composed and steady, bringing a sense of calm and focus even during unpredictable moments

• You quickly identify what needs to be done and confidently take the initiative to act

• You think in terms of systems, enjoying the process of creating order, efficiency, and smooth workflows

• You respect the privacy of the family while knowing when to stay in the background or step forward as needed

• You’re an attentive listener, a keen observer, and meticulous when it comes to taking notes

• Your emotional intelligence allows you to intuitively protect and support those around you

• You’re resourceful, proactive, and quietly confident, helping others feel comfortable and supported

• You excel in a well-rounded role that balances managing calendars and emails, handling personal errands, maintaining regular communication with the principal, and overseeing household details

Benefits

• Compensation will be competitive and aligned with your level of experience

• Performance-based bonus eligibility

• Medical, dental, and vision insurance

• 401(k) participation

• Discretionary travel and special project opportunities as needed

Note: This role requires in-person presence and may involve occasional travel. The House Manager should possess reliable personal transportation to ensure their availability and timely support for the responsibilities of the role. Flexibility in working hours is essential, as the role may require accommodating last-minute changes and responding to urgent matters outside regular business hours.The House Manager should be easily accessible and reachable to address time-sensitive issues promptly.

Additional Information

This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties. Open communication and feedback with the Principal is encouraged, especially as the job evolves.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities listed above are essential job functions and requirements and are subject to possible modification to accommodate individuals with disabilities reasonably. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently.

The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

Equal Opportunity Employer

Evolve Tech LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.