Executive Assistant / Office & Culture Coordinator
Executive Support
- Manage calendars, travel, and scheduling for senior team members
- Handle light personal assistant tasks as needed
Office Management & Administration
- Oversee daily office needs (snacks, supplies, vendor coordination)
- Order and coordinate team lunches daily
- Keep the office clean, functional, and welcoming
- Track office inventory (laptops, keys, swag, etc.) and reorder as needed
- Act as point-of-contact for office IT, facilities, and service issues
Team Experience & Culture
- Plan and coordinate team events, offsites, birthdays, and celebrations
- Own snack and beverage replenishment, lunch orders, and catering logistics
- Maintain a high-energy and inclusive team environment
- Help with onboarding new hires (workspace setup, welcome kits, etc.)
- Coordinate guest visits and onsite meetings
Light Admin / Ops Support
- Process expense reports, invoices, and simple vendor paperwork
- Support special projects, recruiting coordination, or travel logistics
- Help streamline workflows and improve team processes
Preferred Qualifications
- 3+ years of experience in EA, office coordination, or startup ops roles
- Exceptionally organized, detail-oriented, and proactive
- Great communicator and collaborator — across all levels of the org
- Known for getting things done and keeping chaos in check
- Comfortable wearing many hats in a startup environment
- Skilled with G Suite, Slack, Zoom, and modern office tools
- Enjoy creating a positive team vibe and great in-person experience
- Event planning, vendor management, or light HR coordination experience
- Creative eye for office setup, workspace design, or team branding
Benefits
- Competitive salary and equity in a seed-stage venture-backed startup
- Comprehensive health, dental, and vision insurance
- Flexible work arrangements
- Daily catered lunches and dinners with a fully stocked kitchen
- Professional growth and development through training, mentorship, and challenging projects
Contractor (with potential for full-time conversion)
Average salary estimate
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