Program Coordinator-540025

The Office of International Visitors within the Bureau of Educational Cultural Affairs -Professional Exchanges - Office of International Visitors (ECA/PE/V), in Washington, DC, has a need to hire a full-time Junior Analyst (Program Coordinator) to support the Office of International Visitors (OIV).

The incumbent will serve as a Junior Analyst (Program Coordinator) in the U.S. Department of State’s (DOS) Bureau of Educational and Cultural Affairs (ECA), under the authority of the Fulbright-Hays Act of 1961 as amended and the Smith-Mundt Act of 1948. The International Visitor Leadership Program (IVLP) is a professional exchange program that provides a practical application of public diplomacy. It strengthens bilateral and multilateral relations, which advances U.S. positions on global issues to stimulate international and U.S. dialogue. These exchanges embody the purposeful implementation of people-to-people diplomacy in the U.S. national interest with the goal of furthering U.S. government foreign policy objectives as defined by the Administration and Congress.

The Junior Analyst (Program Coordinator) will serve in the IVLP Division and the IVLP On Demand Division of the Office of International Visitors in the U.S. Department of State’s Bureau of Educational and Cultural Affairs (ECA). The Office requires a contractor to assist with a wide variety of administrative functions to help implement IVLP projects that support U.S. foreign policy issues such as countering violent extremism, cybersecurity, and entrepreneurship. The contractor will provide administrative support for a wide range of project types from individual projects, single country projects, regional and multiregional group projects. The contractor will also support projects that require a quick turn-around time to respond to emerging foreign policy priorities. The contractor may also work on various special initiatives each year that require substantial administrative and logistical coordination.

Under the direction of a Branch Chief, the program coordinator will provide administrative office support and work directly with program officers in the implementation of IVLP projects.

Job Duties:

• Maintains a master calendar for all projects assigned to the Branch, which tracks administrative tasks including those that occur before, during and after project implementation

• Enter and/or track participant flight data into the International Visitor Resource Center (IVRC)
• Compile program booklets, professional biographies and welcome packets for International Visitors
• Make preparations for program openings, including securing and preparing meeting rooms, creating agendas, arranging tech resources, and on occasion conducting administrative briefings
• Serve as one of the OIV’s Alternate Responsible Officer for SEVIS processing of DS2019 forms and serves as the main point of contact for U.S. embassy staff questions and concerns regarding access to and printing of DS-2019s
• Work closely with U.S. embassy staff to troubleshoot issues with access to the IVRC and answer questions regarding IVRC data input and requirements
• Work closely with Diplomatic Security staff to coordinate entry of IVLP groups into State Department facilities for briefings and meetings
• Communicate with the Department’s Office of Language Services to process requests for contract interpreters and/or IVLP liaison officers
• Request hotel and transportation arrangements
• Coordinate with national program agency staff to reconcile program budgets
• Participate in meetings related to the administration of IVLP projects, including opening sessions with International Visitors and professional meetings with Department of State bureaus and offices
• Assist with logistical arrangements to help visitors navigate professional appointments in Washington, DC
• Serve as a representative, as needed, on office-wide committees working in support of the IVLP, such as the SEVIS working group or Share Point committees
• May on occasion, provide back up support to the division that includes: project management under supervision of a branch chief and/or program officer
• Provide administrative support as needed on new Bureau initiatives.
• Make travel arrangements
• Serves as the social media coordinator for the IVLP On Demand Division, collecting content and drafting material for social media posts featured on Department, Bureau, and Office platforms

• Knowledge and exposure to international and cultural exchanges, or other types of international programming or activities.
• Knowledge and exposure to the public diplomacy objectives and priorities of the international exchange programs of the Department of State, and in particular the International Visitor Leadership Program (IVLP).
• Familiarity with U.S. government and/or State Department administrative policies and procedures as they pertain to operational requirements of international exchange programs.
• Strong interpersonal skills to maintain effective communication with IVLP partners, such as professional resources, National Program Agencies, Global Ties U.S. and community members, and representatives of other governmental and private sector entities involved with the IVLP.
• Excellent ability to work independently, with minimal supervision, and multi-task in a high volume, fast-paced work environment.
• Excellent attention to detail.
• Ability to respond positively and act independently in responding to inquiries about IVLP administration; ability to organize and set priorities effectively under pressure.
• Analytical skills, sound judgment, and ability to respond positively in resolving complex and frequently changing program and administrative policies.
• Ability to draft, format and produce correspondence for a wide variety of reports and presentations.
• Competency in performing research and in preparing statistical data and reports on the results.
• Facility with standard software, including the complete Microsoft Office Suite (Word, Excel,
• Access, PowerPoint, SharePoint), and an ability to learn and work with other software and database applications.
• A bachelor’s degree is required for this position; and foreign language skills are preferred but not required.
• Ability to obtain and maintain a security clearance at the Secret level.