Payroll Manager

Our Mission:
ButterflyMX is on a mission to empower people to open and manage doors & gates from a smartphone. Our products are installed in more than 15,000+ multifamily, commercial, gated communities, and student-housing properties worldwide, including properties developed, owned, and managed by the most trusted names in real estate. Our features are designed for developers, owners, property managers, and tenants and our products lower operating costs and improve tenant satisfaction.

Our Solution:
Developers and owners no longer need to run building wiring or install in-unit hardware. Property managers can grant building access, revoke permissions, and review entry logs from an online dashboard. Residents can open doors from their smartphones, issue visitor access, and see who is trying to enter the building.

Our Culture & Values:
Fantastic people are the key to our success. As a distributed, primarily remote workforce, we’re looking for more intelligent, passionate, collaborative, ai-forward, and down-to-earth individuals to join our growing team. We’re driven by a shared commitment to excellence and innovation, grounded in our core values: We delight our customers, We take ownership, We are a community of collaborators, We speak up, We think big and do small, and We are tenacious. 

ButterflyMX is seeking an experienced and detail-oriented Payroll Specialist to join our team and oversee the accurate and timely processing of multi-state payroll. This role is responsible for managing the full payroll cycle, ensuring compliance with federal and state regulations, and collaborating closely with HR and Accounting to streamline processes. The ideal candidate will bring deep payroll expertise, strong analytical skills, strong communication and collaboration skills, and a commitment to accuracy in a fast-paced, deadline-driven environment.

Responsibilities

• Ensure the processing of multi-state payroll is accurate and timely
• Manage workflow to ensure all payroll transactions are processed accurately and timely
• Maintain and audit payroll information through collecting, calculating, entering, and uploading data
• Update payroll records, entering changes in exemptions, deductions, employment status, and department/division transfers
• Coordinate with HR to verify employee data
• Recommend ways to improve and automate payroll processes
• Prepare reports, compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages
• Resolve payroll discrepancies by collecting and analyzing information and responding in a timely manner
• Ensure accurate calculation and timely recording of commission and bonus accruals in alignment with company policies and contractual agreements
• Calculate and prepare all journal entries related to payroll activity
• Perform other accounting duties as assigned

Requirements 

• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
• Strong knowledge of multi-state payroll tax regulations and compliance requirements
• Ability to work in a fast-paced, deadline-driven environment while maintaining accuracy
• High level of accuracy, attention to detail, and customer service oriented
• Demonstrated experience with a ledger system, Sage Intacct highly preferred
• Strong knowledge of general accounting and accounts reconciliation
• Strong Excel skills (including pivot tables, XLOOKUP, and complex formulas etc)
• Associate or bachelor’s degree
• Proficient in Workday HRIS

• Comprehensive Medical (ButterflyMX covers 90% of the cost), Dental, and Vision plans (ButterflyMX covers 100% of the cost) starting day 1
• 401(k) plan with a match
• 13 paid holidays, 25 PTO days
• Paid Family Leave
• Employee Assistance Program
• Quarterly self-care stipends
• Access to optional benefits including pre-tax flexible healthcare spending accounts (FSA and HSA), Dependent Care FSA, and Commuter Benefits, as well as optional Supplemental Life, AD&D, Hospital Indemnity, Disability, Legal, Accident, Critical Illness, Pet, and Personal Liability Insurance
• And more!

**Please note that all official communications from us will come from a @butterflymx.com or an external ButterlyMX Workable domain. Report any contact from unapproved domains to [email protected]. 

**Please ensure that you’ve whitelisted ButterflyMX as an approved domain in your email account, to avoid any issues with our communications going into your spam folders.

ButterflyMX is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. You must have the authorization to work in the US to become an employee. We strive to create an accessible and inclusive experience for all candidates and employees. If you need reasonable accommodations during the application or the recruiting process, please let our recruiting team know.