Executive Administrative Assistant - job 1 of 2
Skills
- Advanced calendar and time-zone management
- Expense reporting and basic bookkeeping
- Corporate travel coordination and visa support
- Proficiency with Microsoft Word, Excel (VLOOKUPs, pivot tables), and PowerPoint
- Strong written and verbal communication
- High discretion and ability to handle confidential information
- Excellent organization and multitasking
- Ability to work independently and proactively
Responsibilities
- Fully manage senior leaders' calendars, coordinating complex scheduling across multiple time zones and aligning with organizational priorities (60-70%).
- Prepare, submit, and manage expense reports and review invoices/financial documents for leadership (15%).
- Coordinate domestic and international travel logistics including flights, lodging, ground transport, and visa assistance (15%).
- Provide general high-level administrative support: record management, ordering supplies, basic bookkeeping, and handling incoming communications.
- Prepare agendas, set up conference/video calls, and coordinate off-site meetings and events including catering and logistics.
Education
- High school diploma or GED required
Benefits
- Medical, dental, and vision coverage
- Flexible Spending Account (FSA)
- 401(k) program
- Competitive paid time off (PTO)
- Parental leave
- Opportunities for professional growth and development
Average salary estimate
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