Part-Time Executive Assistant (Veterinary Consulting & Clinical Services)
Job Description
This virtual assistant role provides high-level administrative support to a national veterinary leader while serving as a key liaison for clients who are doctors, lenders/banks, private equity, and veterinary practice owners, and veterinary corporations. The role requires exceptional organizational and communication skills and discretion with sensitive information.
Time Zone: EST (Boston, Massachusetts) | Flexibility allowed (1–2 hours overlap minimum, or full EST coverage if needed)
- Manage several calendars and schedule meetings for an executive, prioritizing urgent matters and complex workflows.
- Coordinate travel arrangements, including booking flights, hotels, and transportation, and prepare detailed itineraries.
- Draft, proofread, and edit correspondence, reports, and presentations for both internal and external audiences.
- Act as a gatekeeper, handling incoming and outgoing correspondence (emails, phone calls), ensuring smooth communication flow by answering or redirecting inquiries as appropriate, and drafting documents.
- Create and maintain highly organized electronic filing systems for records and documents.
- Process expense reports and track payments and budgets.
- Assist with the preparation of client-facing materials for meetings and presentations.
- Act as a point of contact for clients, handling communications with diplomacy and a high level of confidentiality.
- Assist with the client enrollment process by gathering necessary forms and information and building client records to begin valuation and sales process.
- Conduct research and follow-up on new leads in certain markets to support consulting activities.
- Serve as an advocate for clients, helping to address inquiries.
- Track key metrics and assist in generating reports that inform strategic business decisions for the business.
- Add new clients and manage current clients in the CRMs.
- Assist with special projects and initiatives, coordinating resources and tracking project progress to ensure deadlines are met.
- Coordinate and help prepare documentation for audits or accreditation.
- Education: An associate or bachelor's degree in healthcare administration, business, or a related field is often preferred.
- Experience: Previous experience supporting executive-level staff, ideally in a healthcare environment (e.g. doctors, hospital leaders, etc).
- Knowledge: Solid understanding of medical terminology, healthcare laws (e.g., HIPAA), and the insurance marketplace.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), CRM software, and healthcare-specific systems.
- Strong communication and interpersonal skills.
- Exceptional organizational skills and attention to detail.
- Ability to work independently and prioritize multiple tasks.
- Problem-solving abilities and a proactive mindset.
- High level of integrity and discretion when handling confidential information.
Average salary estimate
If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.
Remote Short-Form Video Editor needed to produce platform-optimized, high-retention Reels/Shorts for U.S. real estate clients on a part-time basis.
Lead the digital marketing backbone for a new women’s midlife wellness brand by building no-code landing pages and funnels, managing TikTok/Facebook content, and owning email/SMS automation and basic storefront setup.
UHealth is seeking a detail-oriented Clinical Business Operations Representative 3 to support patient registration, records review, and front-desk operations at its Miami campus.
Boyd Gaming is hiring a Dual Rate Sportsbook Supervisor Cashier to manage sportsbook operations, wagering controls, staff scheduling, and regulatory compliance at Blue Chip Casino in Michigan City.
Sportradar is hiring a part-time, onsite Office Assistant in Las Vegas to manage front-desk duties, office operations, and employee engagement Monday–Thursday mornings.
Lead multiple retail and micro-fulfillment sites in the Richmond metro to drive operational excellence, profitability, and team development for goPuff.
Experienced emergency preparedness professional needed to lead departmental business continuity planning, threat assessments, exercises, and compliance activities for a regional nonprofit health system.
Experienced healthcare manager needed to support and lead the Wellness team at an established senior living community, ensuring clinical quality, regulatory compliance, and excellent resident care.
Experienced operations professional needed to support BOLI/COLI executive benefits administration with a focus on premium processing, reconciliations, reporting, and workflow support in a remote role.
Lead downstream purification operations at Eurofins PSS in Framingham, driving small-scale chromatography studies, team coaching, and GxP-compliant lab execution.
Lead and coordinate clinical operations across PPNCSNJ's New Jersey health centers to optimize patient access, staff workflows, and operational projects as the Director of Medical Operations.
Lead Gilbane’s corporate and project-site security programs—conducting risk assessments, investigations, executive protection, and security training—while supporting a nationwide portfolio with significant travel.
Capital Health seeks an experienced RN to oversee patient throughput and bed management, optimizing discharge and transfer processes to improve flow and patient outcomes.
Kraft Heinz is hiring an experienced Production Supervisor to drive safety, quality and operational improvements at its Davenport manufacturing facility.
nVent is hiring a Business Process Lean Leader to lead lean transformation, advance continuous improvement capability, and optimize end-to-end business processes across the organization.
🔮
Hi, I'm Risa! Your AI Career Copilot
you, just ask me below!
