Executive/Admin Assistant - job 3 of 20
At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.
Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.
Technology Control & Compliance is looking for a highly organized and thoughtfully engaged Executive Assistant to play a central and critical role in the success of the Vice president of 1LoD Compliance and the Vice President of Risk ID, Assessment and Testing and their respective teams.
This position requires comprehensive prioritization and interpersonal skills in addition to a strong sense of integrity with the utmost discretion. The ideal candidate must be highly communicative and able to work well in a dynamic and complex environment with multiple shifting priorities.
Key responsibilities include:
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Organize and proactively maintain calendars, including scheduling meetings, across multiple time-zones, with a high level of integrity.
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Act as a point of contact for leaders with a professional manner using discretion while answering queries.
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Ensure VP is prepared for upcoming meetings and objectives by adapting to and accommodating shifting priorities.
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Coordinate domestic and international travel including air and hotel bookings, liaise with other Amex offices for internal meetings and managing last minute changes as required. (hotel, rental car, and other travel-related needs).
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Process monthly expense reports on a timely basis in line with company requirements.
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Ensure timely follow-up on issues, commitments, and deadlines for the team.
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Communicate effectively with team members and associated departments.
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Procure office supplies and other departmental shipping needs.
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Support Ad-hoc administrative and project work as directed by leadership.
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Manage and maintain departmental distribution groups regularly and accurately.
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Work closely with the Chief of Staff and the Technology Control & Compliance Executive Office to coordinate colleague engagement and culture activities.
Qualifications:
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Ability to interact successfully and diplomatically with senior management and their support staff.
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Strong written and verbal communication
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Excellent time management and organizational skills with a strong focus on accuracy and attention to detail.
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Proven ability to manage multiple priorities, work within deadlines and execute across multiple initiatives/tasks.
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Strong sense of teamwork with high personal accountability.
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Proactively identify problems, determine possible solutions, and actively work to resolve issues.
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High level of proficiency using MS Office including Word, Excel and PowerPoint, as well as internal AXP tools and systems –WebEx, MS Outlook, Ariba, and Concur.
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Strong interpersonal, relationship and networking skills to build and maintain professional relationships across all areas of the organization.
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Able to operate with a high level of integrity for handling sensitive and confidential information.
Salary Range: $24.05 to $48.10 hourly + bonus + benefits
The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.
We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
- Competitive base salaries
- Bonus incentives
- 6% Company Match on retirement savings plan
- Free financial coaching and financial well-being support
- Comprehensive medical, dental, vision, life insurance, and disability benefits
- Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
- 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
- Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
- Free and confidential counseling support through our Healthy Minds program
- Career development and training opportunities
For a full list of Team Amex benefits, visit our Colleague Benefits Site.
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
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Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.
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American Express is a multinational financial services corporation and global leader in providing personal, small business, and corporate credit cards.
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