Documentation Archive Support Coordinator

Zoetis is the world’s largest Manufacturer and Supplier of Animal Pharmaceuticals.

At Zoetis in Lincoln, NE, we manufacture high quality medicines for dogs, cats, and livestock. Our plant has been recognized as one of the Nebraska’s Safest Companies, with a long-standing presence in the Lincoln community. We are a clean, modern site that continues to innovate and grow.

Benefits Include:

$500 Sign on Bonus

4 weeks accrued paid vacation and 13 paid holidays.

401(k) match with company profit sharing.

Tuition reimbursement and Student Loan repayment program.

Great Health, personal, and family benefits starting day 1.

Position Summary

Documentation Archive Support Coordinator supports the organization, archiving, and retrieval of controlled documents in a regulated manufacturing environment. This role ensures timely and accurate handling of batch records, logbooks, and other documentation using both electronic systems and physical filing methods. The ideal candidate is detail-oriented, dependable, and eager to learn.

Hours: 1st shift, 7:30am – 4:00pm. Overtime may be required.

Position Responsibilities

• Archive, retrieve, and refile company records using systems such as Gimmal and Locator.
• Maintain accurate records to ensure traceability and compliance with internal procedures.
• Support audits and inspections by locating and preparing requested documentation.
• Manage the Central Documentation mailbox:
  • Handle record pulls, scans, and copies.
  • Issue Protocol Numbers.
  • Issue Logbooks and Lab Notebooks.
  • Prepare new packets for batch record or master index change requests.
  • Schedule record deliveries.
• Coordinate with long-term storage vendors for the retrieval of documents from off-site storage.
• Process records for shipment to long-term storage.
• Perform pickup and delivery of records across departments.
• Collaborate with Document Control and manufacturing teams to support documentation flow and retention.
• Maintain physical storage areas in accordance with company standards.

• Assist with batch record changes.
• Assist with supply order placement.
• Perform any other duties as assigned.

Education and Experience

• High school diploma or equivalent required.
• Prior experience in administrative, clerical, or records-related work is helpful but not required.
• Basic familiarity with computers and Microsoft Office (especially Word and Excel).
• Ability to learn and follow documentation procedures and filing systems.
• Comfortable handling confidential information with care.
• Strong attention to detail and organizational skills.
• Good communication and teamwork abilities.

Technical Skills and Competencies Required

• Proficient in word processing and other general computer skills.
• Able to organize and prioritize tasks effectively.
• Able to communicate clearly across multiple teams.
• Capable of working both independently and collaboratively in a team environment.

Physical Position Requirements

This position requires sitting, standing, lifting, and walking with occasional overtime.

Full time

Regular

Colleague

Any unsolicited resumes sent to Zoetis from a third party, such as an Agency recruiter, including unsolicited resumes sent to a Zoetis mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume database will be considered Zoetis property. Zoetis will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Zoetis will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search.

Zoetis is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status or any other protected classification. Disabled individuals are given an equal opportunity to use our online application system. We offer reasonable accommodations as an alternative if requested by an individual with a disability. Please contact Zoetis Colleague Services at [email protected] to request an accommodation. Zoetis also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must possess or obtain authorization to work in the US for Zoetis. Zoetis retains sole and exclusive discretion to pursue sponsorship for the acquisition or maintenance of nonimmigrant status and employment eligibility, considering factors such as availability of qualified US workers. Individuals requiring sponsorship must disclose this fact. Please note that Zoetis seeks information related to job applications from candidates for jobs in the U.S. solely via the following: (1) our company website at www.Zoetis.com/careers site, or (2) via email to/from addresses using only the Zoetis domain of “@zoetis.com”. In addition, Zoetis does not use Google Hangout for any recruitment related activities. Any solicitation or request for information related to job applications with Zoetis via any other means and/or utilizing email addresses with any other domain should be disregarded. In addition, Zoetis will never ask candidates to make any type of personal financial investment related to gaining employment with Zoetis.