Executive Assistant

WindBorne Systems is supercharging weather forecasts with a unique proprietary data source: a global constellation of next-generation smart weather balloons targeting the most critical atmospheric data. We design, manufacture, and operate our own balloons, using the data they collect to generate otherwise unattainable weather intelligence.

Our mission is to eliminate weather uncertainty, and in the process help humanity adapt to climate change, be that predicting hurricanes or speeding the adoption of renewables. We are building a future in which the planet is instrumented by thousands of our microballoons, eliminating gaps in our understanding of the planet and giving people and businesses the information they need to make critical decisions. The founding team of Stanford engineers was named Forbes 2019 30 under 30 and is backed by top-tier investors, including Khosla Ventures and Footwork VC.

Responsibilities

We’re looking for a highly organized, proactive, and resourceful Executive Assistant to support our founders and leadership team. This role is central to keeping the company running smoothly, balancing strategic coordination with operational excellence. You’ll manage calendars, communications, travel, logistics, and ensure our executives stay focused on what matters most.

You’ll work closely with our CEO, founders, and People Operations team to enable efficient decision-making, support company-wide priorities, handle ad-hoc administrative tasks, and act as a trusted partner on all day-to-day operations.

Skills and Qualifications

Qualifications

Required:

• 3–5 years of experience as an Executive Assistant or similar role supporting senior leadership in a fast-paced environment
  

• Exceptional written and verbal communication skills
  

• Strong organizational and time management abilities
  

• Proficiency in Google Workspace (Docs, Sheets, Calendar, Meet), Zulip, and project management tools (Notion, Asana, or similar)
  

• Proven experience coordinating executive travel and handling logistics end-to-end (flights, accommodations, itineraries, expenses)
  

• Ability to exercise sound judgment and discretion in all matters
  

Preferred:

• Experience in startups, hardware/manufacturing environments, or engineering-driven organizations
  

• Familiarity with People Ops or HR processes
  

• Event planning or team coordination experience
  

• Strong problem-solving instincts, you anticipate needs before they arise
  

You’ll thrive here if you:

• Enjoy being the glue that holds things together
  

• Are detail-oriented, calm under pressure, and thrive in organized chaos
  

• Care about operational excellence and people equally
  

• Want to work with a mission-driven team advancing climate and weather intelligence

Benefits

• 401(k)

• Dental insurance

• Health insurance

• Vision insurance

• Unlimited PTO

• Stock Option Plan

• Office food and beverages

Salary

• $70,000-$100,000** We are considering a range of backgrounds and experience levels for this position and will adjust our offers accordingly to be competitive with market rates.

Location

858 San Antonio Rd, Palo Alto, CA. In person required.