Project Coordinator - Administrative

In this role, you will report to the supervisor of site services and will work closely with the Avantor’s Lab and Production Services professionals to serve our customers by performing customized, mission-based lab work and research protocols that help return time back to science.

Hourly Rate: $26 - $28

Schedule: Monday – Friday; Start time can be 7 am - 8:30 am, 8-hour shift

Location: La Jolla, CA

Benefits:

• Health and Wellness: Medical, Dental, Vision and Wellness programs (eligible for medical coverage on day 1)
• Time Off: Paid Time Off (PTO), and Company paid holidays,
• Financial Well Being: Spending Accounts: Flexible Spending Account (FSA), Health Savings Accounts (HSA), commuter benefits, 401(k), tuition assistance, employee stock purchase plan discount,
• Added Protection Coverage: To include critical illness, hospital indemnity, accident, legal, identity theft protection, pet, auto and home insurance,
• Recognition: Celebrate your peers and earn points to redeem on gifts and products.

What we’re looking for  

• Education: High school diploma or GED required; Associate degree in business or secretarial science (two-year program) or bachelor's degree in business or liberal arts, or science-related field desirable.
• Experience: 2+ years of relevant experience in a fast-paced office or lab environment
• Collaboration Tool: Microsoft Suite/Windows OS
• Understanding and willingness to learn about electronic and computerized lab equipment 
• Previous experience working in a GMP facility is strongly desired  
• Strong communication skills
• Ability to prioritize tasks and meet deadlines
• A strong work ethic and initiative
• Ability to work independently and as part of a team
• Enjoy a fast-paced environment
• Able to follow and adhere to instructions and firm procedures

How you will thrive and create an impact  

Avantor’s Lab and Production Services team is a crucial part of the Avantor Services group serving over 500 customers in biopharma, pharmaceutical, educational, industrial, and high-tech industries with customizable, flexible solutions and end-to-end laboratory operations support.

In this role you will:

• Greet and register guests in iVisitor and track visits. Communicate with building security regarding guest registrations and any security needs that might arise. Print and program badges and keep an inventory of all loaner badges.
• Oversee the site inventory and restock, order, and clean the kitchen and office supplies. Coordinate site meeting rooms, office, and common space bookings, as well as preparing/monitoring the common spaces and meeting rooms, as needed, throughout the day, ensuring the space is presentable and organized, contacting Janitorial if needed.
• Troubleshoot AV equipment and photocopier, and assist those utilizing the meeting rooms as needed when they’re in use. 
• Calendar and expense-report support for the team leader
• Manage highly confidential matters with discretion and judgment. Be able to exercise sound judgment and discretion, and have the flexibility to respond to shifting priorities. 
• Global discovery meeting support (logistics and scheduling of preparation meetings).
• Administrative support for the Neuropsychiatry team and Chemistry team.
• Provide updates on projects and activity progress. Gather and analyze data as requested by management.
• Support the procurement management by obtaining quotes, preparing purchase orders, and following up with vendors for laboratory, office, and facilities equipment, goods, and consumables.
• Conduct licensee onboarding and off-boarding by performing assigned duties with respect to laboratory and office preparation, move-in/move-out, and communication with licensees.
• Collaborate with the Sr. Operations Manager and the Business Operations Manager to obtain onboarding company COIs, obtain them, and make sure they’re all current.  
• Act as a backup for collecting and tracking all packages from the Loading Dock and Mailroom and distributing them. As well as answering notifications for deliveries when needed.
• Recruitment support (scheduling and travel arrangements)
• Accommodate managing the Help Desk Management Program in a timely manner and escalating tickets that are deemed urgent.
• Assistance with the maintenance of the Lab Management SharePoint site.