Event Specialist

The Virginia Society of CPAs (VSCPA), a professional state association located in Richmond, Va., is currently seeking an Event Specialist with 3+ years of professional experience. This individual is responsible for implementing in-person and virtual events. The ideal candidate will have event planning, project management, and customer service experience. This position is an essential part of the VSCPA’s learning team that supports our mission to help our nearly 12,000+ members thrive. This position will report to the Senior Director, Learning.  

About the Role  

• Manages the logistics process for in-person and virtual events across the organization. Responsibilities include, but are not limited to, setting up events in our internal system, coordinating with vendors and speakers, selecting food and beverage options for participants, monitoring conference budgets, and overseeing all aspects event operations. 

• Attends event planning meetings to ensure the goals and priorities are integrated into logistic plans 

• Collaborate with the Online Event Coordinator and Learning Operations & Technology Manager to create cohesion with live, simulcast and virtual events. 

• Ensures accurate database and website management for event related information 

• Serves on our internal customer service team providing exceptional and timely service via phone/email/chat to VSCPA membership  

• Supports VSCPA building rental and onsite support. 

• Education & Experience: Bachelor’s degree required, plus a minimum of 3 years of professional experience in meeting or event planning. Experience working in an association or nonprofit setting is a strong plus. 

• Project Management Pro: Proven ability to plan, coordinate, and execute multiple events and initiatives at once, ranging from intimate networking gatherings to large-scale programs with 200+ attendees. 

• Tech Confident: Strong experience using event management platforms, databases and other digital tools to streamline planning and execution; Proficient in Microsoft Office 365 tools. 

• Exceptional Organizer: Strong organizational skills with the ability to manage details, timelines, and budgets while never losing sight of the strategic goals behind each event. 

• Skilled Communicator: Excellent verbal and written communication skills. You can craft clear, professional emails and meeting notes, and communicate confidently with internal and external stakeholders. 

• Problem Solver: Self-motivated and resourceful, with the ability to anticipate roadblocks, develop creative solutions, and adapt plans while staying within budget and focused on member value. 

• Data-Informed Planner: Experience tracking participation, managing budgets, and analyzing data to forecast future needs and optimize event outcomes. 

• Collaborative Mindset: Eager to work with cross-functional teams, engage with volunteers, and build relationships with partners to deliver high-quality member experiences. 

• Agile & Adaptable: Thrive in a dynamic environment where plans shift and priorities evolve. You stay calm under pressure and pivot quickly when needed. 

• Willing to Travel: Must be able to travel occasionally and be available for overnight stays as needed to support events and programs. 

Named a Best Place to Work in Virginia, the VSCPA is an equal opportunity employer that provides an innovative, flexible and fun work environment. We value diversity of people, cultures, and perspectives. You'll be encouraged to learn, pushed to grow, and empowered to suggest new ways to enhance and deliver on our mission. We reward our team with competitive salaries and generous benefits including:   

• 100% paid medical, dental, life and disability insurance premiums for our employees.  

• Voluntary group vision, accident and life insurance eligibility   

• 401k plan with a generous company match  

• Potential bonus pay based on achievement of organizational and/or individual goals  

• Generous paid leave policy including vacation, sick and holidays.  

• Flexible work arrangements including hybrid work schedule   

• 35-hour work week for full-time employees  

• Casual work environment with business causal dress. Includes a “dress for your day” option for external or more professional meetings  

• Professional memberships, tuition reimbursement, and continuing education are available with approval