Temporary Events Coordinator - Department of Computer Science (UTEMPS)

Job Posting Title:

Temporary Events Coordinator - Department of Computer Science (UTEMPS)

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Hiring Department:

Office of Human Resources

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

20

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until May 31, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this temporary assignment is May 31, 2026.

Purpose

The Temporary Events Program Coordinator (UTemps) supports the Departmental Events Manager to ensure high-quality, engaging experiences for a variety of audiences. This position primarily assists with planning, logistics, and promotion for regularly recurring departmental events throughout the year, with seasonal marketing and design support for larger, strategic events. The ideal candidate will be detail-oriented, creative, and comfortable balancing multiple priorities in a fast-paced environment.

Responsibilities

• Collaborate with faculty and staff to plan and execute events from start to finish. Coordinate all logistics, including vendor communication, setup/breakdown, attendee support, on-site management, and adherence to event timelines. Reserve event space, arrange catering, manage guest and speaker logistics (including fees and travel), issue invitations, track RSVPs, and oversee event communications.

• Track analytics, prepare post-event reports, and submit all required requests and documentation in accordance with university policies. Design clean, on-brand graphics in Canva for social media, campus digital screens, and email campaigns; draft light social media content calendars (Instagram and LinkedIn); and write and schedule promotional posts, including live event coverage.

Required Qualifications

Bachelor's degree in communications, marketing, event management, or related field. 1-3 years of event coordination experience, preferably in higher education or nonprofit settings. Strong organizational skills with the ability to manage multiple projects and meet deadlines. Excellent interpersonal and collaborative skills. High attention to detail and quality. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience creating social media content (Instagram and LinkedIn). Proficiency in Canva. Ability to write clear, engaging promotional copy. Strong brand awareness and ability to maintain a consistent visual and voice identity. Familiarity with Adobe Creative Suite and/or email marketing platforms (e.g., Mailchimp, Cvent, Constant Contact).

Hourly Rate

$25.00

Working Conditions

• Attire: Business Casual

• Standard Office Environment

Work Shift

• Hours per week - 20

• An exact schedule to be arranged with the supervisor. Some hours are flexible, but must be on-site for events.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.