Student Associate

Job Posting Title:

Student Associate

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Hiring Department:

Facilities Services

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

12

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

Facilities Services (FS) supports over 70,000 people each day and manages operations for over 20 million square feet of space. The FSS student assistant will partner with the Strategic Program Support (SPS) team and the FS Director’s Office (DO).

Must be authorized to work in the United States on a full-time basis for any employee without sponsorship.

Security sensitive; Criminal background check conducted on selected applicant. Hiring decision is contingent on applicant clearing check. This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code §51.215. Applications will be reviewed online by the hiring department.

Potential Learning Outcome 

This position provides a unique opportunity for a student to get a behind the scenes look at how a team supports a larger department so that people in the field can keep things running. The student will learn how to develop and maintain extensive UT websites, how to prioritize and finish tasks, proper documentation and organization, how to appropriately interact in a professional setting, and communication skills.

Responsibilities

Tasks to support the Strategic Program team include:

• Administrative Support: Administrative tasks including the use of Smartsheet, Box, and other MS365 tools. Creating documentation for processes and best practices.
• Program Support: Assist with troubleshooting technical issues and regular maintenance for existing programs such as our intranet site and digital communication channel.
• Communication Projects: Assist with external and internal website content updates and development, graphics, video screen publications, and other social media needs.
• Strategic Projects: Work closely with members of the SPS Team on several key projects; assist in organizing and monitoring a portfolio of projects and team meetings and ensure that quality is maintained.

Required Qualifications

• Strong attention to detail
• Excellent writing, relationship and communication skills
• Interest in business and operations field
• Familiar with process flow maps and writing technical instructions
• Ability to produce quality work in teams and work with minimal supervision
• Big picture thinker and creative problem solver
• Creative thinker and willingness to try new things

Salary Range

Hourly rate: $18

Working Conditions

For Remote Workers:

• May work around standard office conditions
• Repetitive use of keyboard at a workstation
• Work will be performed remotely through remote connections

Environmental Demands:

• May work around standard office conditions

Physical Tasks:

• Repetitive use of a keyboard at a workstation
• Use of manual dexterity

Additional Working Conditions:

• Visa sponsorship NOT available. Please do not apply if you require Visa sponsorship.
• This position requires you to maintain internet service and a mobile phone with voice and data plans to be used as required for work.

Work Shift

• Hours: 8-12 per week.  Flexible. In office at least 1 day a week. Remote work available.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.