Work Study Undergraduate Assistants - Department of French and Italian

Job Posting Title:

Work Study Undergraduate Assistants - Department of French and Italian

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Hiring Department:

Department of French and Italian

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

15

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Aug 16, 2025

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Position Duration:

Expected to Continue Until Dec 31, 2025

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

This student position will provide administrative support to the French and Italian main office.

Work-Study Job Information:

• Supervisor: French and Italian Administrative Associate
• HRH 2.114
• $15/hr

Responsibilities

• Serve as first point of contact and greet visitors in the French and Italian front office.
• Answer phones and emails, make copies, scan materials, distribute mail.
• Assist with departmental communications including signage, flyers, social media posts, and newsletter content.
• Provide support for departmental events.
• Assist faculty and staff with data entry and office-support requests.
• Daily opening and closing duties such as unlocking/locking classrooms and offices.
• Consistent on-time arrival for shift and prompt communication regarding schedule changes.
• 10 – 15 hours per week, at least 2 shifts per week.

Required Qualifications

• Be awarded Federal Work-Study on the Work-Study Verification (WSV).
• Meet Satisfactory Academic Progress Policy standards as set by the Office of Scholarships and Financial Aid.
• Must be enrolled in appropriate credit hours as required by the student’s academic or non-academic title. Additional rules may apply in cases where stricter enrollment is required for Work-Study funds.
• Punctual, and ability to work independently and in a team setting.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• At least one year of administrative experience or customer service-related experience.
• Excellent communication skills.

Salary Range
$15.00 per hour

Working Conditions

Typical office environment

Required Materials

• Resume
• Letter of interest detailing your experience and qualifications
• 3 professional references with their contact information; at least one reference should be from a supervisor or former professor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.