Senior Events Program Coordinator, College of Natural Sciences

Job Posting Title:

Senior Events Program Coordinator, College of Natural Sciences

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Hiring Department:

College of Natural Sciences

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Jan 31, 2028

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Location:

AUSTIN, TX

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Job Details:

General Notes

Funding for this position is guaranteed until 01/31/2028, renewable based upon availability of funding and work performance.

The College of Natural Sciences at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University.  We are committed to being a community that celebrates the dignity of every individual, honors differences and lets each person know that they belong.  What starts here really does change the world.  For more information about the College of Natural Sciences, please visit. https://cns.utexas.edu.  

 

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

Leads and support all stages of event and program development—from initial concept through execution—while maintaining high standards and stakeholder satisfaction. This includes close collaboration with UT Career Success and the CNS Office of Experiential Learning on both event logistics and marketing. To advance our core mission of fostering wellness, belonging, and success for all students. 

 

Responsibilities

• Program Administration & Coordination: Responsible for planning, coordinating, and executing both standard and customized events that support student engagement and career success. Develops and implements operational standards and processes to meet program and marketing goals. Recommends and executes improvements to event policies, procedures, and delivery methods. Collaborates with departments across the College of Natural Sciences and other UT Austin colleges and schools to plan and deliver joint events. Maintains consistent communication with internal stakeholders, student organizations, alumni, and employers to ensure alignment and engagement. Oversees financial and administrative aspects of events, including budgeting, contract management, and payment processing, in coordination with Business Services. ​
• Event Planning & Execution: Responsible for planning and executing events that connect students with alumni, employers, and faculty, including career panels, networking mixers, and recruiting events. Manages all event logistics such as venue selection, menu planning, floorplans, audiovisual setup, and staffing, in collaboration with the CNS Career Services Employer and Alumni Engagement Team and the CNS Office of Experiential Learning. Ensures smooth day-of operations by overseeing setup, coordinating with vendors, resolving issues, and managing the guest experience. Conducts post-event evaluations, maintains accurate records of communications, feedback, and financial documentation, and monitors engagement outcomes to inform future programming.
• ​Marking and Communications: Responsible for developing and executing marketing strategies to promote events and programs to students, alumni, employers, faculty, and staff. Creates and distributes event communications across multiple channels, including email, digital signage, newsletters, and social media, tailoring messaging to varied audiences within the College of Natural Sciences and across other UT Austin colleges and schools. Collaborates with CNS Communications and other university marketing teams to ensure branding consistency and effective outreach. Maintains and updates marketing materials, promotional calendars, and mailing lists, while tracking and assessing marketing performance to refine strategies based on audience engagement and feedback. 
• Other duties as assigned, including supporting special projects and staffing events within CNS. 

Required Qualifications

Bachelor’s Degree and 5 years of events coordination experience. 

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Enthusiastic, solutions-oriented professional with a demonstrated passion for student engagement and a collaborative mindset. Proven ability to work effectively across departments and functional areas. Two to five years of experience in higher education event planning, university development, or program management. Familiarity with project management tools such as Smartsheet, as well as experience in vendor and contract management. Strong understanding of event protocols by type and demonstrated ability to manage budgets and multiple concurrent events with accuracy and efficiency. 

Salary Range

$60,000 + depending on qualifications

Working Conditions

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.