Human Resource Coordinator, CNS Dean's Office

Job Posting Title:

Human Resource Coordinator, CNS Dean's Office

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Hiring Department:

College of Natural Sciences

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Aug 19, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The College of Natural Sciences (CNS) at the University of Texas at Austin is committed to cultivating a work environment where all employees can thrive and contribute meaningfully to the mission of the University. What starts here really does change the world.  To learn more about the College of Natural Sciences, visit: https://cns.utexas.edu/. 

Purpose

This position serves as the primary HR resource for departments within the CNS Deans Office, overseeing a range of human resources functions and ensuring the smooth execution of HR processes. 

Responsibilities

1. Human Resources Support & Operations: Partner with Dean’s Office departments to deliver proactive, strategic, and responsive HR services.

• Act as approver for Workday business processes related to staff and student employment.

• Support recruitment efforts including posting jobs, coordinating interviews, communicating with candidates, and advising managers on hiring best practices.

• Facilitate onboarding and offboarding processes in compliance with university policies.

2. Payroll & Timekeeping Oversight: Advise employees on timekeeping procedures to ensure accuracy and policy adherence.

• Monitor and follow up on timesheet completion, process vacation payouts, overtime, and other payments.

• Conduct periodic reviews to improve payroll/timekeeping practices and recommend enhancements.

3. Training, Special Projects, & Employee Support:

• Contribute to the development of HR tools, resources, and training initiatives.

• Support special projects leveraging HR expertise to drive effective outcomes.

• Respond to HR-related inquiries and provide referrals to campus resources as needed

4. Performance Management Support: Advise supervisors on performance expectations, coaching strategies, development plans, and corrective action protocols.

5. Flexible Work Arrangements (FWA): Advise employees and supervisors on FWA policies and procedures. Review and process FWA requests and maintain related documentation.

6. Records Management & Compliance: Maintain personnel files and sensitive records in accordance with privacy laws and university policies.  Develop and update documentation and materials that support HR functions and promote policy compliance.

7. HR Research & Analysis: Conduct research to resolve HR-related issues, enhance service delivery, and ensure compliance with regulations and CNS guidelines. Recommend process improvements based on data and analysis.

8. Additional Duties: Perform other related functions as assigned to support the CNS Dean’s Office and its HR operations.

Required Qualifications

• Bachelor's degree and a minimum of 2 years of experience in a human resources administrative function.  Equivalent combination of relevant education and experience may be substituted as appropriate. 

• Demonstrated ability to navigate a wide range of administrative tasks and shifting priorities with precision, confidentiality, and professionalism. 

• Strong interpersonal and communication skills, with a proven commitment to providing responsive and customer-focused HR support.    

• Ability to work both independently and collaboratively in a team, exercising sound judgement and adaptability in a dynamic environment.   

Preferred Qualifications

• Human Resources certification or demonstrated commitment to professional development through coursework or training in HR-related fields 

• Prior experience within a higher education institution.   

• Proficiency in commonly used business applications (i.e. Workday) and familiarity with employment policies specific to the University of Texas at Austin.  

• Ability to proactively assess departmental needs and implement process improvements that enhance operational efficiency.

Salary Range

$60,000 + depending on qualifications

Working Conditions

• Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

• Standard Office Environment

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.