Finance Manager, Department of Theatre and Dance - job 1 of 2

Job Posting Title:

Finance Manager, Department of Theatre and Dance

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Hiring Department:

Department of Theatre and Dance

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The College of Fine Arts is the college of creativity at The University of Texas at Austin—a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world. At the Department of Theatre and Dance, your work will contribute to operational excellence and enhance the experiences of our faculty, students, and staff. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. 
 

Benefits package: 

·       100% employer-paid basic medical coverage 

·       Retirement contributions 

·       Paid vacation and sick time  

·       Paid holidays  

·       Other services and perks

This job description may not contain all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply. 

Purpose

We are seeking an accomplished administrator who will provide oversight of the fiscal functions for the Department of Theatre and Dance, in accordance with the university’s policy, and in concert with strategic objectives for the unit. The Finance Manager’s core responsibilities include budgeting, accounting, payroll, and procurement. This role involves close collaboration with executive leadership, faculty, and university staff.

Responsibilities

• Serve as principal financial consultant to the department chair. Responsible for overseeing and conducting complex accounting and finance functions for the Department of Theatre and Dance. Collaborate with faculty associate chair, faculty area heads, and staff supervisors in strategic planning and fiscal short-term and long-term goal setting including those to meet both academic and production goals. Develop department's annual operating budget including endowments, grants, and instructional soft funding. Work with chair and provides expertise for fiscal forecasting process. Collaborates with the College of Fine Arts to ensure work objectives and processes are aligned with the Dean's Office goals.
   
• Deploy and track area, production, and research budgets including graduate and undergraduate scholarships and assistantship funds. Review and evaluate department activities and implement changes to improve and maintain the effectiveness of unit operations in relation to financial activities. Establish and maintain financial procedures, reporting, account structure, and approval framework for the department. Develop procedures for collecting, analyzing, and reporting financial accounting data. Prepare ad-hoc financial reports as needed by chair, area heads, supervisors, and Dean's Office. Initiate reconciliation process and monthly expense account certification. Manage year-end closeout and roll-forward activities. 
   
• Supervise two business affairs staff members, including hiring, training, and evaluation. Review and approve account requests, professional payments, faculty/student/staff/visitor travel, reimbursements, purchasing, IDT, cash advances, and inventory. Initiate transfers for accuracy and corrections when necessary. Establish and maintain limits on purchasing, guest travel, and student group travel credit cards. Oversee UT-affiliated professional payments and hourly worker setup in Workday and in compliance with Human Resources and Payroll Services rules and limitations. Review, prepare, and submit purchasing and performance contracts. 
   
• Approve, set up, and monitor all income-generating financial activities. Update procedures as needed to ensure compliance with university policies and procedures, state and federal law and regulations. Monitor special faculty grants, student support, and donations. Coordinate fiscal and accounting activities with collaborating departments. Assist with special projects and initiatives. 

Required Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, or related field.
• Six years of progressively responsible experience in finance or accounting with experience in planning, forecasting and financial analysis.
• At least three years of supervisory experience.
• Ability to plan, initiate, and complete assignments with a minimum of direction.
• Robust analytical skills with ability to translate complex data into simple, understandable information that can drive action.
• Excellent communication, planning, problem solving, project management, and customer service skills.
• Ability to work effectively both independently and as part of a team.
• Required Competencies: Effective Communication, Decision Making and Critical Thinking, Conflict Management, Strategic Planning, Problem Solving, Relationship Management, Teamwork, Service Excellence.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• At least five years of experience at UT Austin.
• More than six years of related experience.
• Experience with university systems such as DEFINE, FRMS, Cognos, and Workday.
• Experience with intermediate or advanced MS Excel features (formulas, tables, pivot tables, etc.) and MS Word Mail Merge. 

Salary Range

$70,000 + depending on qualifications

Working Conditions

• The work location is 100% on-site at the Department of Theatre and Dance.
• Prolonged screen time
• Repetitive use of a keyboard at a workstation
• Exposure to standard office conditions

Work Shift

• Flexible, Monday – Friday, 7:00 a.m. – 6:00 p.m.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.